12/12/1990 Meeting - Laserfiche WebLink

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e Responding to a question from Ms. Ehrman, Mr. Boles said that although he is unsure whether the council is mandated to complete the plan in three years, past policy has always been to bring the plan before the council for an up- date on an annual basis. D. Council Committee on Infrastructure's (CCI) Task Force Mr. Boles drew attention to a memo to the council from Councilor Rutan. He noted that in response to council direction at its meeting on systems devel- opment charges in early December, Councilor Rutan has put together a list of potential membership on the CCI Task Force. Mr. Boles said that eCI has reviewed and approved the recommendations and noted that if council finds the proposed constituency acceptable, CCI will send notification to individuals requesting their participation. The council offered consensus approval of the proposed constituency of task force membership as specified in Mr. Rutan's memo of December 12, 1990. E. Supervisory Work Experience and Employment Program (SWEEP) Ms. Bascom asked the council to address concerns raised during the council's December 10 public forum regarding the City's recent decision to discontinue its contract with SWEEP for custodial services at the Hult Center. She noted that the decision was made on the grounds that in-house custodial service was determined to be more cost-efficient, but said that SWEEP representatives e maintain that the bidding process was unfair because the standards on which the bids were compared were not the same. Mr. Gleason indicated that the City put out a Request For Proposal (RFP) for custodial services at the Hult Center. Based on the results of the RFP, it was determined that all bids were too high and that it would be possible to conduct in-house custodial services at well below the current market value. Mr. Gleason explained that the City often contracts for services because it finds that the private market can often conduct a service more inexpensively. He noted that with the recent passage of State Ballot Measure 5, local gov- ernment is making every attempt to reduce its service costs. Mr. Gleason commented that the bid made by SWEEP was higher than the other bids; if a contract had been awarded, SWEEP would not have been chosen. In response to a comment from Ms. Bascom, Mr. Gleason said that the City recognizes that contracting for services with SWEEP would further its efforts to hire persons with disabilities. The decision was evaluated against the City's social goals, but it was determined that bids were too far above cost estimates to justify a contract award. Mr. Boles pointed out that SWEEP representatives were specifically concerned that the standards on which they based their bid were different from the standards by which the final cost analysis was made. For the sake of fair- ness, he said that the council should not close on a final decision until it - MINUTES--Eugene City Council December 12, 1990 Page 3