09/22/1975 Meeting - Laserfiche WebLink

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II - Items acted upon with motion after discussion of individual items if requested. Previously discussed in committee on September 10 (Present: Council members Murray, Williams, Bradley, Hamel, and Haws) and September 17, 1975 (Present: Coune il member s Murray, Keller, Beal, Hamel, Bradley, Haws, and Shirey). Minutes of those meetings e appear below in italics. A. Appointments to the Dog Committee - The appointments of Mr. Hamel and Mr. Bradley to the Dog Committee were submitted to Council for confirmation. Comm It was moved and seconded to confirm the appointments of Mr. 9/10/75 Bradley and Mr. Hamel to the Dog Committee. Motion carried Approve unanimously. (Note: Lane County Animal Control Advisory Commi ttee) B. Proposed Procedures for Appointments to Boards and Commissions Mr. Murray explained that, subsequent to discussion of this matter a few weeks ago, he has had conferences with the Mayor, some Council members and staff in order to be able to respond to the concerns expressed by Council members. Changes were made in the preliminary document to reflect the following: 1. Changed the annual Citizen Participation Month from January to October. 2. Inserted a phrase to the effect that an explanatory statement regarding the limitations on opportunities to serve would be included in any publici ty. 3. No significant changes were made to No. 3. 4. Clarified there is no intent to adjust the existing appointment procedures. 5. Stipulated that appointments would be made at times designated in existing resolutions, ordinances and policies. 6. Stipulated that, in addition to receiving citizen interest forms, additional applications would be solicited. e 7. Included provision for sharing the forms with other local governmental units. 8. Provided a closure time and notification of individuals so people would not be kept wondering. Mr. Murray stated that Mayor Anderson and Mr. Murray had agreed on all but the first in that the Mayor is not in favor of having a month designated for a publicity drive. He is concerned that too many expectations may be aroused that could not be fulfilled. Mr. Murray, however, believes a campaign of this type would publicize what is available and make it more acceptable to the public. Mr. Williams favored that part of the document relating to determining which boards and committees would be appointed by which kinds of methods. He tends to share the Mayor's concern, however, about a given month for people to submit names. He sees a potential for a tremendous mass of data and a possible problem in getting the right names in the right "kitties". Confusion could also result if a person puts down several areas of interest. In addition, Mr. Williams felt that the individual who wants a particular job is not necessarily the individual who will come forward and apply. Sometimes it is necessary to "seek out" the best candidate for a post. Mr. Murray would hope the Citizen Interest Form would be designed in such a way that it would invite comment on general areas of interest of the person completi.ng it. He would also concur it is sometimes necessary to "seek out" an applicant. Mr. Haws wondered if all candidates, whether solicited or not, would fill out the written application. Mr. Murray said he did not know. Mr. Haws suggested inserting the word "written" before "applications" in No. 6. - Mr. Hamel wondered if a list of vacancies coming due during the next year would be published prior to the Citizen Participation Month. Mr. Murray said that would be specified. Mr. Haws thought it might be nice to submit to the appropriate 9/22/75 - 4 515".