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ECC UGENE ITY OUNCIL AIS GENDA TEM UMMARY Work Session: Boards and Commissions Meeting Date: December 12, 2011 Agenda Item Number: B Department: Central Services Staff Contact: Beth Forrest www.eugene-or.gov Contact Telephone Number: 541-682-5882 ISSUE STATEMENT This work session is part of an ongoing opportunity for the City Council to discuss how it conducts its business. The council meets periodically to talk about its processes and operating agreements. The particular focus of this meeting is on boards, commissions, and committees. BACKGROUND The council previously affirmed three “best outcomes” for advisory groups: 1)Representation The makeup of boards, commissions and committees should over time represent the richness of our community’s perspectives, neighborhoods, and population demographics – race and ethnicity, gender, age, socioeconomic class, dis/ability and other factors. 2)Board, commission and committee member development Advisory group members are effective and feel satisfied because they have the training and support to be successful contributors – both before becoming candidates for vacancies and following their appointments. 3)Recruitment and selection Communication and procedures associated with outreach, recruitment, interviews, selection and appointments are fair, accessible, transparent and civil. In June 2011, the council held a process session during which issues related to the City’s boards and commission recruitment and selection process were discussed. With the annual recruitment process starting up in January 2012, this work session presents an opportunity to review the proposed schedule for recruitment and consider any changes to the process that will encourage a diverse applicant pool, make the interview process more effective and welcoming, and result in appointments that reflect the council’s goals around broad community involvement. BCC Recruitment Schedule The 2012 BCC recruitment is scheduled to begin on January 17, 2012. Initial publicity will include a press release, newspaper ad and web notification, including information about specific openings. In addition, staff liaisons and current committee members will be asked to do outreach to potential candidates and publicize the openings. The recruitment period will close on March 30, 2012. S:\CMO\2011 Council Agendas\M111212\S111212B.doc