Ordinance No. 20518 - Laserfiche WebLink

Home Browse Search

Certification Form With each electronic materials accounting report, an electronic certification form (with an electronic signature checkbox) executed by a responsible officer of the company is required. This form (see Appendix B) attests that the information filed electronically is correct and complete to the best of the company's knowledge, based on readily available information. The certification form will also provide the name, telephone number and email address of the person completing the report for the company. That person's name, telephone number and email address will not be made public, but are for the City's use in the event that clarification or additional information is needed. A faxed copy of the certification form is acceptable. Trade Secret Forms Provisions are made in the law for the reporting of trade secret chemicals when such status is approved by the City's Fire Marshal. (See Appendix E, Trade Secret Reporting Forms and Instructions.) If you are claiming trade secrecy for one or more hazardous substances, you must submit: 1. A notarized report to the City's Fire Marshal submitted through Toxics Program staff documenting that the substance is a trade secret as defined in the charter amendment. This report must be on file prior to the procurement or production of a trade secret hazardous substance. 2. A report to the Toxics Board submitted through Toxics Program staff documenting that the above report has been filed with the City's Fire Marshal. If a manufacturer is granted trade secret status for one substance only, materials balance accounting is not required for that substance. However, the notarized report to the City's Fire Marshal and the corresponding notification to the Toxics Board are still required. 3. An aggregate materials accounting report if you claim two or more reportable trade secret substances, entered as a single line item in the regular Hazardous Substance Report. If trade secret status is approved, the trade secret substance or substances are reported using a special designation number, using the same process as for other reportable substances. If denied, there is provision for appeal to the Toxics Board. 4. An independent auditor's report regarding precautions taken in trade secret substance use and technological alternatives to trade secret substances. Businesses interested in claiming trade secret status for substances should contact the Toxics Program staff at 541- 682 -7118 for detailed reporting instructions. Recordkeepin2 A partial list of records that a facility may need to maintain for report generation and verification during audits includes: Previous years' reports Engineering calculations and other notes Purchase records from suppliers -10-