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Guidelines for Neighborhood Newsletters (March 2000) 1. Purpose (Adopted by Neighborhood Leaders Council on September 27, 1999.) · Providing notification of upcoming meetings. · Facilitating discussion on local neighborhood issues. · Promoting neighborhood, community, and city events. · Sharing neighborhood-specific information. · Fostering dialogue on elections and ballot measures. · Building community. · Recognizing people and businesses for their volunteer efforts. · Assisting in organizing non-active neighborhood associations. · Distributing City public information. II. Output (Council work session, May 12, 1999) Each neighborhood association should produce 4 public information items per year, 2 of which are to be mailed to every address in the neighborhood boundaries. Examples of public information items are newsletters, postcards, flyers, posters, or advertisements in the local paper. lll. Content Restrictions (Condensed from existing newsletters guidelines, circa 1982, unless otherwise cited) · Advocacy positions may only be included in an editorial format. · Any editorial must have a by-line. · Newsletter editors shall guarantee space for timely printing of differing viewpoints. · Newsletters may not be used to promote or oppose a candidate or issue to be voted on in a general or special election. · Information articles may be included. · Opinions on a candidate or issue must meet the requirement of fairness for each side of the issue. · Candidate statements should be of equal space in the same issue. · Promotion of fund-raising activities for political causes is not permitted. · Do not print something false about an identified or identifiable person that subjects him/her to ridicule, hatred or contempt, or tends to diminish his/her reputation in the community. · Commercial advertising is not permitted. · The city has a compelling interest in eradicating and preventing discrimination based on race, religion, color, sex, national origin, marital status, famih'al status, age, sexual orientation, source of income, or disability... (Eugene City Code, section 4.513 (2), enacted July 1994) · Do not print obscenities (See ORS 167.060(7) and 167.087 for def'mitions). IV. Process · Each July, the Neighborhood Liaison will distribute information on general time lines, product options and specifications, process suggestions, and budget. · Roles for Newsletter Editor & City Publisher are clearly described (see back page). (Adopted by NLC on September 27, 1999.) · NLC and Neighborhood Services staff have agreed upon specific process steps for exceptions. These are described in the process charts entitled: · Resolve content disagreements · Include required material from the City (Adopted by NLC on September 27, 1999 and November 23, 1999 respectively) V. Caveat (Condensed from existing newsletters guidelines, published circa 1982) Neighborhood Associations may raise funds to finance their own publications. Should this occur, the Neighborhood Association assumes all roles described.