Ordinance No. 20542 - Laserfiche WebLink

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Cost Savings and Other Benefits. Necessary to allow city to acquire special needs products that are unique. Effect on Competition. None. There is no competitive market for a unique product. Library products are generally acquired from a sole -source copyright holder or as used property or by donation. No Favoritism. Not applicable due to the lack of competitors and specialized contracting needs. Other Factors. This exemption was in the city's prior contracting code. EC 2.1430(4)(e) — Contracts Subject to Award at Purchasing Agent's Discretion. (e) Equipment repair. Alternate Award Process. Solicitation agent's discretion. Cost Savings and Other Benefits. 1. Pre -contract pricing is impossible 2. Solicitation agent has discretion to decide whether costs of solicitation are justified in relationship to size of contract and availability of skilled technicians to repair the specific equipment. 3. Delay required for solicitation would impair city's ability to respond to equipment breakdown and be injurious to the public interest. 4. Experience with contractor is crucial because reliability over the course of several projects is important. Effect on Competition. Allows contractor to be selected based on ability to provide accurate, reliable and fast service. Effect on Favoritism. Favoritism will not be greater than if statutory request for proposals process is used. Other Factors. This exemption was in the city's prior contracting code. EC 2.1430(4)(f) — Contracts Subject to Award at Purchasing Agent's Discretion. (f) Fuel and oil. Alternate Award Process. Intermediate procurement process. Cost Savings and Other Benefits. Frequency and amount of exempt item purchases do not justify the cost of solicitation. Period of time from recognition of need through contract award too long for needed purchases of exempt fungible goods. EXHIBIT A - FINDINGS PAGE 7 OF 12