Item C - City Space Master Plan - Laserfiche WebLink

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Key Person Interviews - The Design Team would hold between twelve and fifteen key person interviews as part of the facilities master planning effort. The purpose of the interviews is to obtain information on problems, needs and opportunities from those who have a stake in ensuring the continued success of the community; Progress Reports / Media Releases - Progress reports and announcements of meetings can be included in the City's newsletters and/or web page. The Design Team would assist City staff with the preparation of media clips and other newsworthy articles related to the progress of the study and the key issues under consideration. Open Houses - The general public would be invited to several open houses, proposed to be held after the alternatives are first developed and before a public hearing, to provide an opportunity for individuals or groups to present their ideas or discuss their concerns with staff or public officials. The open houses would begin in the late afternoon, and extend into the evening to maximize the opportunity for public involvement. This ensures that the concerns of all interested and affected parties can be further explored and adjustments made to the plan to respond to public input before the public hearing; Workshops - The workshops would begin with a 15 minute slide / PowerPoint presentation by the Design Team that addresses the purpose of the plan, identifies how citizens can participate in the process, and describes the land uses, businesses, and transportation patterns associated with the anticipated growth for the community. Following the presentation, a public input exercise would be used to establish a group vision and goals for Eugene that would later be shared with the MPAC (Master Planning Advisory Committee); and Comment Forms - We would use public comment forms as a way of obtaining a written record of public input. We are proposing to tailor comment forms for the open house as a way to obtain feedback on items specifically discussed at the public workshop and on plan alternatives presented during the open house. WORK PRODUCTS The final plan would be a concise, readable document that provides clear direction on policies related to the needs, goals, and actions required to move forward with the next phase of facility development. It would include color exhibits that show the existing and proposed facility; planning factors considered in the public consensus process; and the conclusions. At the conclusion of the project, the Design Team would provide the following public informational items to the City: · Documentation of the existing conditions; · Documentation of the needs; · Documentation of the public information and input process; · Conclusion and summary of the accepted City goals; · Assistance with the preparation of educational materials to be distributed to community groups, citizens, and agencies. · Assistance with information and updates to be added to the City's website. 2