Item B: Tax Levy for Pavement Preservation

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? Preparation of the design and bid specifications for the project, including which sections are to be overlaid or reconstructed, and to what extent other street components will be affected, such as curbs, gutters, sidewalks, and traffic signals; ? Ensuring compliance with state contracting laws and rules, and monitoring the work of the contractors to ensure the City receives the services and value for which it has contracted; ? Coordination of project timelines with other public and private sector partners, so as to minimize the impact on neighboring businesses, residents and institutions. For example, with the reconstruction of Hilyard., coordinating efforts took place with local business owners, 4J and the University to minimize the project impacts on citizens; and ? Project coordination with utility partners, such as EWEB and Northwest Natural Gas, to help ensure that all work in the City’s road right of way is synchronized to minimize the number of construction disruptions and to obtain cost efficiencies across all agency projects. The proposed list of high profile projects included as Attachment A would be undertaken with bond proceeds. Attachment B includes a map illustrating where these proposed projects would occur. The cost of these high-profile projects, including the costs of project design and management, will account for an estimated one-third of the total bond spending over the 10-year period. As recommended by the subcommittee and endorsed by council, $350,000 of the annual bond proceeds would be dedicated for bike/pedestrian path capital preservation activities and would account for an estimated 5% of bond spending over the 10-year period. In subsequent years, that earmarked amount would increase by an inflation rate of 4.8%, along with the bond proceeds generated. The remaining two-thirds of bond spending would not be allocated in the resolution to specific projects. Instead, these funds could be spent on any pavement capital preservation treatments as defined in the ballot measure language and determined by the City’s pavement management system. The resolution would also include a provision for a regular review by an independent auditor for the purpose of issuing a report on the use of the bond proceeds. The auditor procedures would ascertain that the bond proceeds were used for the purposes, and in compliance with the restrictions, set forth in the ballot language. The auditor would furnish a written report to the council, which would also be made publicly available. Timing The subcommittee recommended that the measure be placed on the May 20, 2008 ballot. Should the council wish to proceed with this election date, a resolution placing the measure on the ballot should be approved no later than February 18 to comply with the election time lines for the May election. The council tentative agenda includes a meeting on February 11 to place the measure on the May ballot. Once the council passes a resolution placing the measure on the ballot, the City Attorney will create a ballot title (caption, question and summary), which will be published in the Register-Guard. Citizens will have an opportunity to challenge the ballot language by filing a petition with the Lane County Circuit Court within seven business days of the date that the City Attorney files the ballot title with the City Recorder. If the council acts to adopt the resolution no later than February 18, it should allow enough time for the Lane County Circuit Court to decide any ballot title challenge in time for the measure to be placed on the May ballot. F:\CMO\2008 Council Agendas\M080128\S080128B.doc