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<br />Two members of the IGR Committee constitute a quorum for the transaction of Committee <br />business. Other members of the City Council may attend meetings of the IGR Committee, but <br />shall have no authority or status to vote on matters considered by the IGR Committee during that <br />meeting. <br /> <br />Unanimous votes of the IGR Committee require 3 votes, not 2 votes, should an IGR Committee <br />member be absent. <br /> <br />An IGR Committee member may designate the Mayor to serve as an alternate in the member’s <br />absence. <br /> <br />7. Minutes <br />Written minutes shall be taken for all IGR Committee meetings in accordance with the Oregon <br />Attorney General’s Public Records and Meetings Manual. The minutes must give a true reflection <br />of the matters discussed but need not be a full transcript, verbatim or recording. <br /> <br />8. Process for Sessions of the Oregon Legislature <br />The Regular Session of the Oregon State Legislature convenes in January of odd numbered years, <br />with a Special Session convening in January of even numbered years. The Regular Session <br />generally lasts for six months with the Special Session lasting for two months. In February 2008, <br />the Oregon legislature convened a Supplemental Session in lieu of the Special Session, lasting for <br />only one month. Supplemental Sessions may be held in subsequent even numbered years. <br /> <br />Preparation for the Regular Session is begun by IGR staff who meet with the members of the IGR <br />Committee and other City departmental staff to outline legislative policies and concepts for the <br />upcoming session based upon City Council goals, priorities, community needs and organizational <br />issues. These concepts, after being vetted by staff and the IGR Committee, are then submitted to <br />the full City Council for review and approval. Once the concepts are approved, they become the <br />basis for the Legislative Policies document that serves as the cornerstone for position and <br />lobbying efforts on particular pieces of legislation during the session. <br /> <br />The Legislative Policies document includes principles and precepts that will help determine the <br />city position on bills. The City of Eugene first adopted a formal set of legislative policies prior to <br />the 1985 session recognizing from past sessions that many staff recommendations were repeated <br />from session to session and that a great percentage of a session’s legislative proposals could be <br />anticipated. <br /> <br />9. Process for Introducing Legislation <br />The City may wish to introduce legislative concepts on its behalf to the legislature. The IGR <br />Committee meets and reviews all proposals for legislation prior to submittal to the Legislature. <br /> <br />Any City staff or elected official interested in introducing legislation prepares a written overview <br />of the purpose of the legislative concept and draft language for review by the IGR Committee. <br />Once the IGR Committee has voted on proposed legislative concepts, the action of the IGR <br />Committee on legislative concepts is presented on the full City Council’s agenda for review and <br />approval. <br /> <br />Page 2 of 8 <br /> <br /> <br />