Item 1: Ordinance on Chapter 2 Amendments

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ATTACHMENT A Proposed Chapter 2 Amendments Planning Commission Bylaws Chapter 2 Requirement Corresponding Planning Commission Reason for amendment Bylaw Section Proposal EC 2.330: Code requires the Article III, Section Eliminate ex officio Staff has the opportunity to City Manager to appoint 2 1 members and reduce provide input as needed at ex officio (non-voting) Planning Commission each meeting. Also causes members of the Planning membership from 9 (7 quorum concerns for voting Commission (historically, voting members and 2 ex-purposes (5 Planning the PDD Executive Director officio members) to 7 voting Commissioners required) and a Public Works or other members. Dept. representative) EC 2.335(1): Code Article V, Section Change titles to “Chair” and Desire to use titles consistent established titles of 1 “Vice Chair.” with other boards and “President” and “Vice commissions. President” for Planning Commission officers EC 2.335(1): Requires Article V, Section Eliminate code reference Planning Commission would election of officers at its first 2 requiring election of officers prefer some flexibility to meeting. Unclear if at “its first meeting”. appoint officers after new provision was intended as a members are seated, rather “one time” requirement or than their first meeting. on-going with each Commission appointment. EC 2.335(2): Requires Article V, Section Change code to “designate” In their capacity, the Planning Executive Secretary to be 5 rather than “elect” the Commission simply “elected”. The Planning Executive Secretary. “designates” the Planning Director serves as the Director to perform the Executive Secretary. function of Executive Executive Secretary ensures Secretary. that accurate records of the proceedings are kept. EC 2.345: Quorum defined Article IV, Section Modify quorum from 5 to 4 See comments under EC as 5 members of the 2 members, given elimination 2.330. Planning Commission (based of ex officio members on 9 total members). EC 2.350: Requires Planning Article II(c) Eliminate requirement for Planning Commission review Commission review of Planning Commission seems unnecessary. CIP Capital Improvement Plans review of the CIP. discussion is focused on (CIP) financial considerations which is not a part of the Planning Commission purview. EC 2355(3): Established None Eliminate reference to 3 and Provision no longer needed. terms for the first Planning 4 year terms for the first Code will retain 4 year term Commission appointed appointees of the Planning for new members and under Chapter 2 provisions Commission provisions for filling vacancies.