Item 4: PH and Action - FY09 Budget

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? $1.0 million transfer in FY09 and $1.0 million transfer in FY10 from the Facility Reserve to the Road Fund to be used for filling potholes on city streets. ? Allocate up to $25 million of the Facility Reserve to upgrade, rehab, and maintain City Hall for the purpose of extending its useful life at least 15 years. ? Should the council decide not to proceed with a new City Hall, after other Budget Committee action regarding the Facility Reserve, transfer the balance of the Facility Reserve, or up to $8 million, into a fund or trust that shall be managed for the sole purpose of incrementally increasing patrol FTE’s over the next 10 years. Use the principal and earnings over ten years to optimize patrol FTE’s so that after10 years the balance of the fund is zero. Reserves – All Funds ? Direct staff to investigate the possibility of moving up to $3 million of reserves to the Business Loan Program in a one-time transfer that would be reimbursed after five years with interest less administrative cost. If staff and the City Council agree that this is a good use of the money, bring it back to the council in a supplemental budget or in the FY10 Proposed Budget. Other Approved Motions ? The Budget Committee recommends to the City Council and the City Manager to postpone entering into any long-term contractual commitment to the current legal firm until the council has had an opportunity to act on the policy question of internal versus external legal counsel for the City. ? Recommend to the City Council and City Manager to consider using the benefit of take- home cars within the city limits as a bargaining incentive. No budget allocation was established by the Budget Committee; although funding was identified as coming from the Facilities Services Fund’s Facility Reserve. ? Recommend the City Manager provide the council with options to involve the Budget Committee in the Supplemental Budget processes, before the start of the next supplemental budget. Timing Under state statute, a budget must be approved prior to July 1, 2008, and a jurisdiction must elect to receive State Revenue Sharing funds and file a copy of the resolution or ordinance with the State of Oregon by July 31, 2008. Other Background Information The FY09 Proposed Budget document, Budget Committee packets, information distributed at Budget Committee meetings, and Budget Committee motions are available on the City’s website. RELATED CITY POLICIES Council Goals The budget supports department work plans designed to further Council Goals and Priorities. Financial Management Goals and Policies The budget was prepared following guidelines established in the Financial Management Goals and Policies. Z:\CMO\2008 Council Agendas\M080609\S0806094.doc