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ATTACHMENT C Council Comments on Process Design for a City Government Complex Master Plan From the January 10, 2005, Work Session During the January 10th work session on design of a City Hall Complex master plan, council offered a broad range of comments and suggestions that are summarized below. A number of comments related to the process itself and focused on how the work to design a larger public participation process should be structured. These comments have been sorted into two conceptual groups. One set of comments placed more emphasis on the Council addressing policy issues, and the other set places more emphasis on the public's role in resolving policy questions. Another set of comments have various financial, timing or other process related suggestions. Finally, council commented on a number of specific issues that need to be addressed in the master plan, regardless of the specific process used. Process Comments Council Role 1. Council needs to deliberate and decide a few defining issues from the start to afford the new Council the chance to see where we have common ground. (Bettman) 2. By deciding fundamental issues up front, a process can be developed to articulate comprehen- sively what the public process can best address. (Bettman) 3. Provide a more realistic and focused parameter for the public to work from, during the process. (Bettman) 4. Council' s responsibility is to delineate exactly what to ask the public in this process and be clear about what we will do with the input. (Bettman) 5. The more of that work Council is willing to do the more cost-effective we can be with the use of consultants. (Bettman) Public Role 6. Want public outreach (Taylor) 7. Ask opinions from Neighborhood Councils (Taylor) 8. Ask opinions from other groups listed in outreach plan (Taylor) 9. Look for opportunities for (free) publicity to ask what people think (Taylor) 10. Process needs to be collaborative (Kelly) 11. Outreach, rather than "selling" (Pryor) 12. Ensure conversation with public is thorough (Pryor) 13. Process should be wide open to comment on all issues (Bettman, per Kelly) 14. The rehab vs. replace decision should include a built-in public involvement component. A work session with public comment, or a different model to receive feedback than a PH. Staff should generate and accommodate maximum public exposure, provide a comprehensive presentation, and have a way for the public to provide feedback before council takes action, to help inform our decision. (Bettman) 15. Work with consultants on concept of a citizen jury: (Kelly) a. 16 to 20 member group b. chosen at random c. deliberate issues over time d. come to recommendations to Council 16. Provide background facts and info to the public so they can make a good decision (Kelly) Other Process Suggestions L:\CMO\2005 Council Agendas\M050223\S050223B.doc