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01-11-17 City Council Agenda Packet
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01-11-17 City Council Agenda Packet
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1/11/2017
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If the Mayor or individual councilor serves on a committee of a state or national advisory <br />committee and has been selected in an “at large” role, that is, not a specific seat or position for a <br />City of Eugene elected official, that person should state the adopted City or Council policies. <br />However, that person is not bound by the adopted policy and can represent his or her own <br />position, provided that the person makes such a disclaimer. <br />10. COUNCILOR EXPENSES <br />10.01 General Guidelines for Reimbursed Expenses <br />Under the provisions of the City Charter, the City may pay a councilor or the Mayor expenses <br />that are directly related to City business. It is each councilor’s and the Mayor’s responsibility to <br />determine if expenses are actually City related. If there are questions about the propriety of such <br />expenditures, the Manager shall first review the issue with the councilor. If theCity Manager <br />and the councilor cannot resolve the issue, the Manager shall discuss the matter with the Mayor. <br />Receipts should be secured for any expenses and should accompany CityCouncil expense report <br />forms to record mileage and other expenses. The forms shall be available from the City <br />Manager's Office. <br />Activities that support or oppose a political campaign shall not be reimbursable. <br />10.02 Out-of-Town Expenses <br />Out-of-town expenses include those incurred while attending City-related conventions, <br />conferences, training seminars, or meetings. Expenses that are paid by the City include fees for <br />seminars or conferences; transportation to, from, and at the destination; and lodging, meals, and <br />incidental expenses that are necessary to conduct City business. <br />10.03 Local Expenses <br />Local expenses include those incurred while representing the Council on a committee, attending <br />meetings, attending local seminars or conferences, attending local special events, or meeting <br />with groups or individuals to discuss City matters. Expenses that are paid by the City are detailed <br />in Resolution No. 4375 and include meals, conference registration, transportation and necessary <br />incidental expenses, and up to two community group memberships, not to exceed $100 total. The <br />reimbursement for bicycle mileage, as permitted in Resolution No. 4375, shall be $.15.1 per mile <br />as of September 1, 2002, and shall be adjusted each year at the same rate of increase as that of <br />automobile reimbursement. Special materials such as books or directories may also be eligible <br />for reimbursement. <br />If receipts are not available, a written description of expenses signed by the Councilor must be <br />submitted along with the Council Expense Report Form. Forms shall be available from the City <br />Manager’s Office. <br />10.04 Spouse/Guest Expenses <br />The City shall reimburse councilors or the Mayor for spouse expenses at local events when the <br />councilors or the Mayor and spouse are jointly invited and the councilors are serving in their <br />official capacity, such as a recognition dinner. The City does not otherwise reimburse councilors <br />or the Mayor for expenses incurred by their spouses. If councilors or the Mayor wish to have <br />Eugene City Council Operating Agreements – October 2011 <br />Page 9 of 19 <br /> <br />
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