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01-11-17 City Council Agenda Packet
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01-11-17 City Council Agenda Packet
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spouses accompany them while attending out-of-town events, the City may make reservations <br />and have travel and lodging expenses billed directly to the City. Councilors or the Mayor must <br />then reimburse the City for their spouse’s travel and lodging expenses. Reimbursement should be <br />made as soon as possible so that the trip reconciliation process can be completed. When a guest <br />is invited in place of a spouse, this reimbursement policy shall also apply. <br />10.05 Petty Cash <br />Expenses under $50 can usually be reimbursed out of the petty cash fund in the City Manager’s <br />Office. <br />10.06 Travel Guidelines <br />Prior notification of out-of-town travel shall be given to staff responsible for travel arrangements <br />in the City Manager’s Office whenever possible. Registration and travel arrangements should be <br />made well in advance so that the City can take advantage of reduced fares and early registration <br />fees. Staff shall assist councilors in making transportation and lodging arrangements and arrange <br />to have expenses billed directly to the City; contractors shall be chosen by staff, and not by <br />councilors. <br />While at a conference, councilors or the Mayor shall be expected to attend conference sessions <br />and, within 30 days, issue a written report to share the information and perspectives with the <br />City <br />entireCouncil. If more than one councilor attends, a consolidated report may be written. <br />As a general guideline, each councilor is allowed two out-of-state conference trips per fiscal <br />year. If a councilor wishes to make additional trips, the request should be brought to attention of <br />the full Council and should be endorsed by a majority of the Council. This guideline is intended <br />to cover trips made at the discretion of the individual councilor; it is not intended to be applied to <br />trips related to service on national or regional committee, such as a committee of the National <br />League of Cities. <br />10.07 Overseas Travel <br />If the Mayor or members of the Council wish to attend a conference or make a Council business- <br />related trip to a destination overseas, this request shall be made in writing well in advance and <br />shall be placed on the Consent Calendar for approval by the Council. <br />11. ETHICS <br />11.01 Reporting Requirements in ORS <br />In accordance with ORS 244.050, the Mayor and all councilors holding office on April 15 shall <br />be required to file an Annual Verified Statement of Economic Interest with the Oregon <br />Government Standards and Practices Commission on or before that date. The report must be <br />filed on the form prescribed by ORS 244.060. Each year the form shall be mailed directly to the <br />elected official by the Commission and should be returned directly to the Commission in Salem. <br />Failure to submit the form by the April 15 deadline may result in the imposition of a civil penalty <br />and/or removal from office. <br />Eugene City Council Operating Agreements – October 2011 <br />Page 10 of 19 <br /> <br />
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