Resolution No. 4510 - Laserfiche WebLink

Home Browse Search

ATTACHMENT D MEMORANDUM Date: November 22, 1996 To: Mayor and City Council From: Carol Hildebrand, Library Services Director SUBJECT: Funding Request for Library Automation This memo is to provide additional information on the $52,650 request for Library Automation improvements. This request is the result of an extensive review by ASD - Information Services Division. ASD - ISD had been working with the Library staff on a comprehensive analysis of the Library's specific business functions. The purpose of that review was to identify specific cost effective additions and/or enhancements to the Library's current automation system in order to improve services. The total requests listed below consist of several small items. All are to improve efficiency and save staff and patron time. Specifically Adding stationary scanners and a security system. Circulation staff have been working with ISD staff to speed up check-out and check-in. They plan to purchase stationary scanners and security system desensitizers to replace equipment requiring several motions to complete a transaction. With some modification to the public counters and the receipt printers installed this summer, along with advanced automation resources that this request will provide, patrons will experience faster service and shorter lines. The possibility of injury due to repetitive motion is also reduced. Cost: $32,740. Upgrading 21 PCS lacking in memory and too slow; they were used 386 machines when purchased and the usual replacement schedule doesn't meet the need. It includes purchasing new PCS for a library staffwork group who currently have no e-mail access and to allow multi-tasking functions at public service desks like registration. Cost: $19,910. We view these changes as necessary in order to continue to meet the circulation needs and demands of our customers. The above purchases will also help maximize the usefulness of the Library's seven-year-old VAX system. By upgrading software to the vendor's latest version, linking VAX to new PCS to make the workstations more flexible and explore new functions to reduce costs (like automatic telephone notification instead of printing and mailing notices), the Library business needs and customer service demands will be more aligned.