Resolution No. 4526 - Laserfiche WebLink

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Exhibit A MINUTES Local Improvement District Sanitary Sewers, Trench Repair and Paving on Prairie Road from Beltline Road to Kaiser A venue Job # 3437 June 12, 1997 Public Hearing Hearings Official Milo Mecham convened the hearing at 6:00 p.m. He described the subject matter of the hearing and the procedures to be followed at the hearing. Present at the hearing representing the City of Eugene was City Engineer Les Lyle, and Engineering staff members Jeff Lankston, Jerry Behney and Terry Higgins. City Engineer Les Lyle began by providing a brief description of the project and its history. Discussions regarding the extension if urban services into the area began several years ago between the neighborhood group, the Industrial Corridor Community Organization (ICCO), representing property owners in the area, and the City of Eugene. In 1991, the Council approved a motion to directing the Manager to execute urban services and policy agreements to provide for extension of services and a schedule for annexation in the area. In April 1991 the ICCO and the City entered into an agreement to provide a wastewater collection system and implement an annexation program for properties within the Industrial Corridor. Extension of sewers into the area is contingent on sufficient property owners in the area agreeing to participate in the project by consenting to be annexed into the city and thus be eligible to connect to the sewers. Having obtained a minimum number of consents, and hoping to obtain more, the City initiated the project. City Engineer Les Lyle also explained that the project consists of an extension of sanitary sewers from Beltline Road north along Prairie Road to the southern edge of Kaiser A venue. Also included in the project will be completion of the currently unconnected sewer lines previously built along Irving Road. This dry line was built at the time that street work was being done on Irving Road by Lane County. It will be completed by establishing a connection with the proposed system on Prairie Road. Mr. Lyle emphasized that the initiation and completion of the project depended on a reasonable number of property owners consenting to participate and agree to annexation. Without a sufficient number of participants, the cost to the city from deferring collection of the project costs until the later date when the property owners might consent to annexation and connection to the sewer would be too high. Mr. Lyle described the lengthy process that had been followed leading up to the hearing. After initiation of the project, the property owners had all been notified that the proposed date of the hearing was June 4. When the bids were opened, the Engineering Division was surprised at the amount of all the bids, and the range of the bids. The Engineering Division staff investigated the bids and determined that, while they were higher than expected, there were valid reasons for the differences. The staff also determined that it was unlikely that rebidding the project would result in lower bids. During this investigation, the originally scheduled hearing was postponed. Property Minutes - June 12, 1997 Public Hearing Page 1