Admin Order 21-05-01 - Laserfiche WebLink

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ADMINISTRATIVE ORDER NO. 21-05-01 of the City Manager ESTABLISHING POLICIES AND PROCEDURES FOR PAYMENT OF CITY BILLS AND CLAIMS, AND DELEGATING PAYMENT AUTHORITY TO THE FINANCE OFFICER. The City Manager of the City of Eugene finds that: A. Under provisions of the Eugene Charter of 2002 the City Manager is authorized to make all purchases, act as business agent for the Council, and to perform such other duties as the Council directs. In addition, Section 2.525 of the Eugene Code, 1971 requires that checks and electronic or other types of payments or transfers shall be signed or authorized by the City Manager or the City Manager's designee. B. Under the same provision of the Eugene Code, 1971, the Finance Officer is given authority to issue checks and cause payments to be made to pay city bills and claims, including salaries of city officers and employees. C. I find that it would be more efficient and avoid potential confusion to delegate authority to the Finance Officer to sign and authorize payments in accordance with the policies and procedures contained in this Order. D. In establishing these policies and procedures and making this partial delegation of payment authority, it is my intent to: (1) Provide uniform and consistent proCedur~ with regard to how individuals are authorized to make payments on behalf 0fthe City; (2) Clearly defihe(the.areas oLresponsibility with regard to the initiation, execution and administration of payments; and (3) Minimize the time and attention required to be expended by me with respect to payment of routine city expenses. Based on the above findings, the City Manager of the City of Eugene orders that: 1. All checks issued from the City payroll and accounts payable checking accounts shall bear the signatures of both the City Manager and the Finance Officer. 2. I hereby delegate to the Finance Officer, and such other personnel as the Finance Officer shall designate, the authority to authorize payments in the form of checks and electronic Administrative Order 21-05-01 - Page 1