Resolution No. 4739 - Laserfiche WebLink

Home Browse Search

EUGENE CITY COUNCIL OPERATING AGREEMENTS Exhibit to Resolution Number 4739 Approved on September 9 , 2002 issue, the Manager shall discuss the matter with the Mayor. Receipts should be secured for any expenses and should accompany Council expense report forms to record mileage and other expenses. The forms shall be available from the City Manager's Office. Activities that support or oppose a political campaign shall not be reimbursable. Out-of-Town Expenses Out-of-town expenses include those incurred while attending City-related conventions, conferences, training seminars, or meetings. Expenses that are paid by the City include fees for seminars or conferences; transportation to, from, and at the destination; and lodging, meals, and incidental expenses that are necessary to conduct City business. Local Expenses Local expenses include those incurred while representing the Council on a committee, attending meetings, attending local seminars or conferences, attending local special events, or meeting with groups or individuals to discuss City matters. Expenses that are paid by the City are detailed in Resolution No. 4375 and include meals, conference registration, transportation and necessary incidental expenses, and up to two community group memberships, not to exceed $100 total. The reimbursement for bicycle mileage, as permitted in Resolution 4375, shall be $.15.1 per mile as of September 1, 2002 and shall be adjusted each year at the same rate of increase as that of automobile reimbursement. If receipts are not available, a written description of expenses signed by the councilor must be submitted along with the Council Expense Report Form. Forms shall be available from the City Manager's Office. Spouse/Guest Expenses The City shall reimburse councilors for spouse expenses at local events when the councilors and spouses are jointly invited and the councilors are serving in their official capacity (i.e., a recognition dinner). The City does not otherwise reimburse councilors for expenses incurred by their spouses. If councilors wish to have spouses accompany them while attending out-of-town events, the City shall make reservations and have travel and lodging expenses billed directly to the City. Councilors must then reimburse the City for their spouse's travel and.lodging expenses. Reimbursement should be made as soon as possible so that the trip reconciliation process can be completed. (When a guest is invited in place of a spouse, this reimbursement policy shall also apply.) Petty Cash Expenses under $50 can usually be reimbursed out of the petty cash fund in the City Manager's Office. Eugene City Council Operating Agreements - September 9,2002 Page 9 of 11 Exhibit to Resolution Number 4739