Resolution No. 4739 - Laserfiche WebLink

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Travel Guidelines Prior notification of out-of-town travel shall be given to the contact person in the City Manager's Office whenever possible. Registration and travel arrangements should be made well in advance so that the City can take advantage of reduced fares and early registration fees. Staff shall assist councilors in making transportation and lodging arrangements and arrange to have expenses billed directly to the City; contractors shall be chosen by staff, and not by councilors. EUGENE CITY COUNCIL OPERATING AGREEMENTS Exhibit to Resolution Number 4739 Approved on September 9 , 2002 While at a conference, councilors shall be expected to attend conference sessions and, within 30 days, issue a written report to share the information and perspectives with the entire Council. If more than one councilor attends, a consolidated report may be written. As a general guideline, each councilor is allowed two out of state conference trips per fiscal year. If a councilor wishes to make additional trips, the request should be brought to attention of the full Council and should be endorsed by a majority of the Council. This guideline is intended to cover trips made at the discretion of the individual councilor; it is not intended to be applied to trips related to service on national or regional committee, such as a committee of the National League of Cities. Overseas Travel If the mayor or members of the Council wish to attend a conference or make a council business- related trip to a destination overseas, this request shall be made in writing well in advance and shall be placed on the consent calendar for approval by the Council. 11. ETHICS REPORTING REQUIREMENTS In accordance with ORS 244.050, the Mayor and all councilors holding office on April 15 shall be required to file an Annual Verified Statement of Economic Interest with the Oregon Government Standards and Practices Commission on or before that date. The report must be filed on the form prescribed by ORS 244.060. Each year the form shall be mailed directly to the elected official by the Commission and should be returned directly to the Commission in Salem. Failure to submit the form by the April 15 deadline may result in the imposition of a civil penalty and/or removal from office. 12. COUNCIL CHAMBER AND MCNUTT ROOM SEATING ASSIGNMENTS The Council shall be assigned seats in January, following the election of the Council President and Vice President. The Mayor is always seated at the center position with the Council President seated at the Mayor's right and the Council Vice President seated at the Mayor's left. The remaining councilors shall be alphabetically (according to last name) assigned seats. Each person moves one seat toward the outside; those on the outside move to the innermost seats on Eugene City Council Operating Agreements. September 9,2002 Page 10 of11 Exhibit to Resolution Number 4739