Item A: City Hall Complex Priority Issue

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Dedicated sections at our 3 libraries ways for newcomers to get up to speed. and the project website are good ways to catch up on background. The design team writes to those who give us input in accordance with the IAP2 Guideline #7, “Public participation communicates to participants how their input affected the decision.” For th example, we will report your decisions on July 19 to all those who submitted input through us on the issue of renovate, hybrid, or new. We have 382 people signed up in our database to receive information on the City Hall Complex Master Planning process. Note that though most people do have internet access, more than 50 people require conventional mail communication. Neighborhood Associations The design team is beginning a second round of outreach to Neighborhood Associations. On June 7, 2006, the Downtown Neighborhood Association sponsored a meeting devoted to this issue. We coordinated to invite Downtown Eugene, Inc. members to attend as well. (Please see the end of this update for their input on the issue of renovate, hybrid or new.) Usually, Neighborhood Asso- ciation General Meetings will not afford sufficient time to go into the background necessary for meaningful, informed input to Council. It is more likely that we attend general meetings and make a short presentation for the purpose of exposure to the project and recruitment to the forums. th City Project Manager, Mike Penwell, attended the Crest Drive Citizens meeting on June 20and had an opportunity to speak with about 20 association members in this more typical setting. Neighborhood Association newsletters provide a unique opportunity to reach residents and we are learning to use this more effectively. Speaking Engagements Chamber of Commerce, Government Affairs (Please see end of this update.) nd All City Employee Meetings, June 1 and 2 2 Neighborhood Association General Meetings and DEI Events Community events are a good way to have conversations and reach out to different populations. At We are Bethel on June 3, we signed up 25 for forums and to receive more information. We are scheduled for several more community events in 2006. The next three community events we plan to attend are: ? Whiteaker Neighborhood River Festival 7/21 ? Multicultural Festival at Sheldon Community Center 8/11 ? Eugene Celebration 9/9-10 Website As a central source of information, the www.eugencityhall.com website supports the City Hall public outreach process with meeting notices, reports, background materials, photos, and ways to contact project staff. From April – June, the website has had a total of 1,987 page views. web casts Working with Metro TV, we will promote the of related City Council workshops and work sessions.