Item A: City Hall Complex Priority Issue

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Comment line This phone line provides a way to leave comments regarding the project, RSVP for upcoming events, and contact project staff. It also announces dates and times of upcoming community forums. Three residents have used this dedicated line to submit their comments regarding the project, while the majority of callers use it to RSVP for community forums. The project is util- izing the Eugene Public Library’s TTY line for the hearing impaired. Media Media is an important tool to get the word out about the project. We use print ads and press re- leases to announce the forums, and made a concerted effort to use additional media for outreach to the May Forum. Design Team Project Manager, Dana Crawford, did interviews at three TV stations and five radio stations in advance of the May forum. City Project Manager, Mike Pen- well, and local Public Involvement Manager, Ellen Teninty, did a half hour interview on In the Public Interest on Public Access TV. Print media has had fairly consistent coverage in both The Register-Guard and Eugene Weekly. Mayor Piercy had a Guest Viewpoint published prior to the forum that extended an invitation for participation. Working with City community relations staff, more media is planned for the sec- ond half of 2006 in an effort to inform and interest Eugene residents in city hall master planning. Newsletters We are building a growing list of organizational newsletters that allow us to insert information and updates about the city hall complex project. This expanding inventory reflects suggestions from forum participants, citizen interviews, events, and presentations. Display The consulting staff is developing a standing display for use at community festivals and speaking engagements to illustrate key facts and events relevant to the Eugene City Hall Master Plan. Tours To give the community direct experience, the consulting team will lead a series of tours of City Hall in late summer and autumn that will focus on the dominant issues driving master planning. video Thus far, over 60 community members have signed up for a tour. We will also produce a tour of City Hall to be available through the website and for use at civic events. 2006 Focus Groups In an effort to reach traditionally under-represented populations and to gain their input into the concept design process, the design team will organize three focus groups this fall on: ? Multiculturalism ? Youth ? Accessibility Latino outreach We are working on specific outreach strategies for this growing portion of Eugene’s population. This spring was a particularly challenging time to gain attention for city hall master planning as there were pressing issues about immigration law pertinent to the Latino community. We have been looking for opportunities that allow for in-depth contact so that there is time for education about the issues and meaningful input to the process. Possibilities identified for further investi-