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MEMORANDUM DATE: February 17, 2004 FROM: Mark Schoening, City Enginee, r TO: Hearings Official SUBJECT: PROPOSED FINAL ASSESSMENT FOR PAVING, CURBS, GUTTERS, SIDEWALK, MEDIAN, PARKING BAYS, STREET LIGHTS, STREET TREES, AND STORM WATER DRAINAGE SYSTEM ON LONE OAK DRIVE FROM DIVISION AVENUE TO 250 FEET EAST OF LONE OAK WAY. (JOB 4058) (CONTRACT 2004-08) BACKGROUND Lone Oak Drive was an improved street with curbs and gutters, sidewalks and paving on the South side only of Lone Oak Drive from Division Avenue east to Lone Oak Way. The improvements to Lone Oak Drive between Division Avenue and Lone Oak Way were to meet the current and future pedestrian, bicycle and vehicular needs in this developing area of the community. The project was initiated by two petitions received by the City, in Oc}ober 1999 for Lone Oak Way and in July 2002 for Lone Oak Drive. The City Engineer initiated the preparation of plans and specifications, pursuant to Section 7.160(8) of the Eugene Code, 1971. Bids were opened on July 1, 2003, with Wildish Construction Co. as the apparent low bidder. The City Council formed the Local Improvement District (LID) on July 28, 2003. The project has been completed, and final assessment costs have been calculated. The property owners were notified of the pending assessment hearing ten (10) days prior to the hearing as required by Municipal Code. The intent of the final assessment hearing that is scheduled for February 18, 2004, is to review the final project cost, consider comments on the proposed assessments, and to provide evidence to be included in the ordinance levying the assessments by the City Council. CORRESPONDENCE Since the mailing of the Notice of Proposed Assessment, city staffhas received two phone calls and has met with one property owner. Information regarding the assessment calculations was provided to Mark Cogswell (for Lone Oak Development LLC). Mr. Cogswell stated that he thought the assessment was too high. Staff discussed with Wally Gustler (attorney for Harder Development III LLC) the hearing process and described the estimated amount of the assessment. Mike Deines (Harder Development III LLC) notified staff that he was not interested in being present at the hearing. At Mr. Deines' request, staff faxed an additional copy of the proposed assessment letter to him. Staff received no written correspondence expressing concerns or questions regarding the cost of the improvements. City Council Agenda page 187