Item A: City Council Priority Issue - City Hall Complex

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ATTACHMENT A COUNCIL ACTION HISTORY ON THE CITY HALL COMPLEX On May 25, 2005, council approved the City Hall Complex Priority Issue Action Plan which identified the major policy issues to be addressed, the overall description of project phasing, the nature of work to be accomplished, resource needs and proposed project outcomes. The first phase of the action plan is identified as the Policy Advisement Phase which will culminate with the council workshop. Council approved the allocation of up to $50,000 from the Facility Re- placement Reserve to implement Phase One of the action plan. On September 12, 2005, a public hearing was held to give the citizens of Eugene an opportunity to offer suggestions on a master planning process related to City Hall and associated City facili- ties, and identify issues to be addressed as the City plans for its future downtown facilities needs. On November 23, 2005, nine project values were adopted by the council to serve as a basis for future decision making: 1.Exercise fiscal responsibility 2.Produce government efficiency 3.Be user-friendly 4.Embody environmental stewardship 5.Enhance downtown 6.Inspire civic pride 7.Maximize use of City Hall public spaces by the public and access to government and its representatives 8.Strive for simplicity 9.Plan for the future In addition, position statements on the four issues with the highest degree of consensus were adopted by council during the work session: 1.Incorporate meaningful sustainable design goals. 2.Utilize a long-term planning horizon of 25 years. 3.Consolidate City services to the greatest practical extent. 4.Develop the project in consideration of the Downtown Plan while not limiting location choices to 8th Avenue. At the December 14, 2005 work session, council directed the City Manager to proceed with phase 2—the Development Plan Phase—of the City Hall Complex Action Plan for $1,135,000. This phase includes the technical work and public input required to generate an overall Devel- opment Plan. This is also the phase in which the major policy issues identified in phase one will be resolved. On March 8, 2006, the consultant team facilitated a council workshop marking the beginning of the Development Plan Phase of this project. The purpose of the workshop was to discuss pre- liminary space needs assumptions, facility implications relative to police service delivery op- tions, proposed site evaluation criteria, and emerging issues from citizen interviews, as well as to preview the first Community Forum. Results from this workshop provided the basis for the Forum. L:\CMO\2006 Council Agendas\M061018\S061018A.doc