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<br />Mr. Kelly pointed out that City Manager Taylor was only responsible to the council as a body. <br /> <br />Ms. Bettman suggested that an issue for the council be brought to the officers to be placed in the schedule <br />for the full body of the council. She thought some issues regarding facilitation of the process could be <br />brought to council officers. <br /> <br />Mr. Pryor did not want the major issues to be resolved by only two people. However, he also wished to <br />avoid having a situation wherein eight people gave eight different sets of directions to the auditor. <br /> <br />Mr. Kelly thought how to draw the line between major and minor issues would merit discussion. He <br />suggested having a work session with the auditor on October 23 to work out this process. <br /> <br />Ms. Rose recommended scheduling this for the work session of November 13, as it was completely open and <br />it also would give the auditor almost a month to acclimate herself to her office and staff. <br /> <br />Ms. Bettman proposed an introductory reception for the new auditor. <br /> <br />Mr. Papé suggested that the auditor start by reviewing the job description. <br /> <br />Ms. Taylor thought any “trivial” questions could be brought to staff. She also suggested that the Human <br />Resource and Risk Services Department (HRRS) should provide the reception. HRRS Director Lauren <br />Chouinard indicated he would be happy to work with the City Manager’s Office (CMO) to develop a <br />reception. <br /> <br />Ms. Ortiz approved of having a work session on November 13. She also liked the idea of having a reception <br />for the new auditor and suggested the Campbell Senior Center as a location. After discussion, the council <br />agreed that a reception would be held for the new auditor. Several suggestions for a location were offered. <br />Ms. Rose agreed to facilitate its scheduling of event, and suggested holding the reception on October 18. <br /> <br /> <br />5. Role of Official Spokespeople from Governmental Agencies at Council Work Sessions <br /> <br />Mr. Poling averred that if the council was discussing the possible involvement of other agencies in an issue, <br />representatives or officials of the other agencies should be invited to participate. <br /> <br />Ms. Bettman thought this sounded good but questioned how the council would determine who to invite. <br /> <br />Ms. Taylor had a “big problem” with deciding who would be at the table. She averred that the Oregon <br />Department of Transportation (ODOT), for example, had a “definite point of view on a lot of things.” She <br />thought the opposing point of view should be represented, too. She felt it just “would not work.” <br /> <br />Ms. Ortiz was not opposed to this idea as long as it was an inconclusive process. She was uncertain how to <br />draw the line. She wondered how a meeting would be handled: would ODOT and the Friends of Eugene <br />both be represented? Would it allow Kevin Matthews, given that he “is an expert in some people’s eyes” <br />and that the Friends of Eugene consider themselves an official body, to be at the table? She was open to <br />discussion of a threshold. <br /> <br /> <br /> <br />MINUTES—City Council September 18, 2006 Page 6 <br /> Process Session <br /> <br />