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r,354 . Council Chambers, Eugene, Oregon April 8, 1935. '~ ~1 ~i Minutes of the regular meeting of the Common Council held at the hour of 7:30 o'clock P. M., April 8, 1935. Council was called to order by Mayor Large with all Councilmen present except Mr. Re~a. I ,Minutes of the regular meeting of Iv1a.rch 11, and the adjourned meeting of I March 27 th were read and approved. I . I The Judiciary Committee, by Chairman Harris, made the following report on I the ci ty lien docke ts: liTo the Hon. 11ayor and I Common Council of the Ci ty 0 f Eugene: Gentlemen: '. The Judiciary Committee of the Council and the Finance Committee of the Council, desire tb file an independent joint report with reference to the audit of the lien records in the office of the Ci ty Treasurer. Some three years ago, these commit.tees recommended to the Counci 1 that an audi t be had of the lien records, and that they be gotten in shape. An investigation followed, and it was ascertained that in many instances a single assessment was made on a trac t of land too t subse(!uently was subdivided into from two to fifteen tracts. This assessment was carried fonvard on the one property and as one assessment on the Treas- urer's books, frequently making it almost impossible to tell on what piece a payment had been made. It was obvious to everyone that no audit could be made that would reflect the condition of the lien docket, until there had been made An entirely new set of books, giving room for more entries, where property was subdivided. I Maps showing the property as subdi vided. Written legal descriptions of the subdivisions. Owne rsh ips. Measurements of the subdivisions. Computations of the various assessments on the subdi vi si ons. Computations showing that the sum of the subdivisions e(!ual the original assessment. Carrying out the assessments on each piece, showing payments. . Bids were called for and the local abstractors offered to do the work for five thousand dollars. A further investigation made it evident that all of the informa tion - the original maps, the original assesslffints, the subse(!uent segregations, the legal descriptions - were largely in the hands of the engineer's office. It was also evident that no one could 1urnish the information as surely and accurately as the men who had drawn all of the maps, and made all of the computations and segregations. These men were in the employ of the engineer's office under salary. Mr. Fields, the deputy recorder, was thoroughly familiar with the books, and he was instructed to procure for the Treasurer's office an entire set of new books, and to proceed to transfer, with aid of the engineer's office, all of the assessments, making up each subdivided portion as a separate assessment. This work has been carried for- ward until all of the transfers have been made. Now all of these transfers must be checked with the original assessment made by the engineer in the first instance, both as to descriptions, measurements, computation, and as to whether the assessments of the divided portions sum up to the total of the entire assessment, for the original whole lot. I . I ~"