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Basic Plan 6.11 ORGANIZATION AND ASSIGNMENT OF FUNCTIONAL ANNEX RESPONSIBILITIES The Emergency Management Plan (EMP) consists of several components--the Basic Plan, Functional Annexes, Resource Guide, and a Departmental appendix. The Basic Plan describes the overall general framework and operation of the Emergency Management Plan. Members of the Executive Group will follow the Basic Plan during an emergency; their responsibilities are outlined in this component of the plan. All other individuals assigned to a position in the Emergency Management Organization will find a checklist of the assigned position's responsibilities in one of the functional annexes of the plan. 6.11.1 How the Functional Annexes Work Each annex is set up to include a list of emergency personnel positions which may be staffed when the EOC is activated. For the purposes of this plan, a personnel position is a title identified within a functional annex and accompanied by a checklist of responsibilities. An ICS position has standard ICS duties, titles, and a checklist of responsibilities. Based on the Incident Command System (ICS), all of the activities that occur during an emergency situation are grouped into general categories, such as evacuation and law enforcement. In most cases, the department for which these functional activities most resemble normal day-to-day operations will take the lead on developing, carrying out, and updating the annex. For example, the Police Department is normally responsible for traffic control. This responsibility will carry through as traffic control is needed in evacuation and other circumstances. Most of the individuals who staff that annex will probably be from that department; however, in some cases, other departments may have an assisting role in carrying out that annex. When this happens, those individuals from assisting departments who help to staff the positions outlined in the annex will report to the appropriate person designated in the annex chain of command flow chart. This person may or may not be from the department for which the individual works under normal operating conditions. 6.12 ADMINISTRATION AND LOGISTICS I 6.12.1 Mutual Aid Agreements Should local resources prove to be inadequate during an emergency, requests will be made for assistance from other local jurisdictions and agencies in accordance with existing or emergency negotiated mutual aid agreements and understandings. Such assistance may take the form of equipment, supplies, personnel, or other available capabilities. All agreements will be entered into by duly authorized officials and will be formalized in writing whenever possible. City of Eugene Page 6-14 Emergency Management Plan Ma~ch 2005 Part 1 - Basic Pla~