06/10/1974 Meeting - Laserfiche WebLink

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. e a); (2064) - ~ K. Budget Hearings - Copies of recommendations for 1973-74 supplen,ental budget were previously distributed to Council members.' Assistant Manager explained that ad- justments were necessary to cover actual expenditures during the 1973-74 fiscal ,year. Also, in order to have a valid budget for the 1974-75 fiscal year, begin- ning July 1, regardless of the outcome of the June 18 budget election, a legally advertised hearing was necessary. Mr. Williams moved seconded by Mr. Wood to schedule pUblic hearing on 1973-74 supplemental budget and 1974-75 fiscal year budget for the June 24, 1974 Council meeting. Motion carried unanimously. , comm 6/5/74 Approve .' .. .. ~:-- ... -'.' '..' L. Room Tax Allocation Recommendations - May 28,1974 Summer Youth SymPhony - $1,000.00 African Students Association - $500.00 -\ \ ! ! \ :Assistant Manager explained that both recommendations were of an emergency nature :and taken ahead of the formal report from the Tax Allocation Committee. He said :.the Sutnmer Youth Symphony could not occur wi thout the requested funds and that the ;African Students request was to cover loss of funds promised from another source [for a cultural event at the University. Both requests were considered at a special ;meeting of the Allocat~on Committee because of the time element. Mr. Williams moved seconded by Mr. Keller to approve the allocations. Manager read the Allocation Committee report and a letter from the commi~tee chairman recommending the $1,000 allocation. Dave Pompel, Parks Department, 'said the $1,000 would not permit the program to proceed as planned, that it would probably have to be cancelled. Councilwoman Campbell was in favor of allocating the additional $750. She felt use of room tax funds for this purpose appropriate. Mr. Po~pel said he felt there was a misunderstanding which ,resulted in the recommended allocation of $1,000 and there had been no time to return to the 'Allocation Committee to explain the need. He explained the budget for the summer program, saying that what fees were charged were to provide training at the beginning level. Those taking part in the concerts were not required to pay to participate, the concert program 'was based on volUntary participation. He added, in response to Councilman Keller, that the program, originall~ sponsored by the city, had moved to the,School District. But as a result of cutting back in School District summer programs, unless the city pi:cks it up, the program would not be able to function. Councilman McDonald stated his support of the program and favored adding the $750 to the allocation. Councilman Williams felt it would be appropriate to increase the allocation to $1,750. However, he repeated the strong feeling expressed by Council members that the process for allocating room tax funds was extremely unsa'fisfactory. Reports were inadequate and in this.instance there was no indication of whether the Committee would approve an additional allocation. Other Council members shared that opinion of the process, noting a recdmmendation in this case of $1,000; the Committee chairman's recommendation to allocate $1,500; and the request from the Youth Symphony group for $1,750. Mrs. Beal suggested approval 0:6 the extra $750 subject to aj~quate documentation at the June 12 committee meeting to e;vidence the Committee's approval. ,.' .Mr.,~ Williams moved seconded by Mr. Hershner to amend Item L, making an allocation of $1,500 (instead of $1,000) but that release of the funds would be dependent upon an affirmative recommendation from a quorum of the Room T~ Allocation Committee. Manager wondered whether the summer program could proceed if quorum of the Room Tax Committee could not be reached. Mayor Anderson suggested allowing the recommended . 1.02 6/i0/74 - 2i