Item A: City Hall Complex Plng - Laserfiche WebLink

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ATTACHMENT C CITY HALL/POLICE BUILDING COUNCIL ACTION ITEM Preliminary Task List and Schedule Phases One and Two May 25, 2005 · Council approval of the City Hall~Police Building Action Plan* · Council authorization to fund $30, O00for consultant services to prepare for, conduct, and sum- marize a facilitated work session with council for the purpose of identifying and providing direc- tion on policy issues relevant to the City Hall~police Building question May 25 - end of June 2005 · Prepare a Request for Proposals for City Hall/Police Building strategic planning with an option to proceed with the City Hall Complex master planning and public participation process dependent on council approval of continued funding. July 2005 · RFP period for consultants to submit proposals for the master planning and public participation process August 2005 · Evaluate proposals, interview short list, and select consultant · Negotiate fee and prepare initial contract with consultant October - Mid-November 2005 · Consultant team to review background material and meet with staffto get an overview of pertinent issues · Council strategic issues work session, facilitated by consultant team, to identify andprioritize policy and/or strategic issues · Council receives a summary documenting strategic issues work session and resultingpolicy direction · End of Phase One Mid-November 2005 - Mid-March 2006 · Council to authorize funding for consultant services and expenses to complete the master plan- ning and public participation process · Consultant team to develop program document including space needs assessments and overall pro- ject goals · Consultant team to develop several basic conceptual design options for review by staff, council, and the public · Consultant team and staff team to finalize details for the public participation process · Council work session to review conceptual design options, cost estimates, and range offinancing options prior to public participation process Mid-March - May 2006 · Consultant team to facilitate a public participation process for review and comment on conceptual design options and project goals · Public participation to include at a minimum: open houses and/or workshops with Neighborhood Associations; at least one workshop open to the general public; briefings/workshops with identified