09/19/1988 Meeting - Laserfiche WebLink

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e Responding to Mr. Holmer's comments, Ms. Wooten commented on the importance of staff's research to determine the extended implications of proposed action. Mr. Bennett noted that it would have been helpful for the council to receive Mr. Holmer's interim comments during the historic preservation ordinance revision process. Ms. Schue supported having more interchange prior to the decision-making stage on issues like the historic preservation ordinance. Referring to decision-making in general, Ms. Bascom commented that the council appears to defer decisions appropriately. Mr. Bennett proposed making two specific recommendations. The first was that there should be more exchange and more frequent reports by council representatives during the deliberation of advisory bodies. The second was that the advisory body closest to the issue should make a direct presentation to the council at the time the council is considering its decision. Mr. Holmer maintained that in the historic ordinance revision process, there was a flaw in the construction of the task team. He said the bias of staff to comply with requirements for a Certified Local Government found its way through to the ordinance. Mayor Obie suggested that the council should spend more time discussing e process at its next annual work session. At this point, Mr. Bennett said while he appreciated receiving minutes, he lacked the time to read them and he wondered if minutes could be reduced to summaries of the meetings. Mr. Gleason observed that a meeting summary could be provided, but minutes are the official record and must reflect the meeting content. He explained that the minutes process requires staff review of draft documents and may take considerable time. Mr. Holmer said minutes that summarize the action taken without describing what was said may be sufficient. Other councilors disagreed. Mayor Obie suggested that the lead staff member at every meeting could be responsible for creating a summary paragraph for council review. Mr. Gleason agreed to report on Mr. Obie's suggestion at the annual goals session. V. PROCESSING OF HISTORIC PRESERVATION ORDINANCE Mayor Obie suggested that an advisory committee, composed of two councilors, a Planning Commission member, a Chamber of Commerce representative, and a Historic Review Board member, should be appointed to make a recommendation to the council on the ordinance. e MINUTES--Eugene City Council September 19, 1988 Page 13 Quarterly Process Session