02/27/1984 Meeting - Laserfiche WebLink

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e office management would be a minor portion of the activity. He said the Business Manager would assume the responsiblity for dealing with personnel. Ms. Weston stated that the budgeting process had created a Scheduling Clerk position to relieve the Marketing Department personnel of that reponsibility. She understood that the study was recommending that the duties of the clerk position be merged with the Office Manager. Mr. Baer stated that the use of a computerized scheduling system and shifting some of the responsibility to the Technical Director would be more efficient than the present system. Mr. Holmer returned to the meeting prior to this time. In response to a question, Mr. Fredrickson stated that the full-time permanent positions would be reduced from 12 to 9 as recommended in the study, explaining that several personnel are full-time but are not permanent employees. He explained that the net gain overall would be four and one-half positions. Mr. Gleason explained that the net gain is calculated through the full-time equivalent. Mr. Obie temporarily left the meeting at this time. Mayor Keller understood that a dramatic change in the role of the Executive Director was being recommended. He asked how much free time will be created for the Executive Director. Mr. Fredrickson stated that most people will report to the Business Manager in the new configuration and that the Executive Manager should reduce the time spent conducting building tours and in meetings. He said the Executive Director should focus on key meetings and bOOking/marketing activities. 4It Mayor Keller temporarily left the meeting at this time. In response to a question, Mr. Fredrickson stated that the use of volunteers as stated on page IV-17 of the report was not suggesting that volunteers perform booking activities; rather, the Executive Director should handle the booking and presenting role as performed in other centers. He said volunteers could assume jobs such as leading building tours. Mr. Fredrickson stated that the Hult Center must develop a sophisticated volunteer cadre to handle these activities. Mr. Orme stated that he saw a void in booking and agency contacts and felt that these activities will overload the Executive Director. Mr. Fredrickson felt that the Executive Director should handle the booking and marketing activities, stating that it would not be an unreasonable burden on that position. e Mr. Obie returned to the meeting at this time. Based on differences between the operation of the performing arts center and the operation of the City as stated in the report, Mr. Fox asked what atten- tion had been given to developing a form of management for the center different from a City department. Mr. Fredrickson stated that the major problem existed in the cash-oriented accountin~ system of the City, explaining that the accounting system of a performlng arts center must be more up-to-date and on a total accrual basis. MINUTES--Eugene City Council/Performing Arts Commission Feb. 27, 1984 Page 7