04/22/1991 Meeting - Laserfiche WebLink

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e e e Mr. Nicholson said he was not sure whether the kind of experience those on the council had made it a more knowledgeable group than others in the commu- nity. He said many individuals in the community were knowledgeable and Ms. Ehrman's proposal would provide a broader framework for the plan. Mayor Miller suggested that the Planning Commission be considered as poten- tial members of the steering committee. Roll call vote; the motion was defeated 5:4, with councilors Robinette, Bascom, Rutan, and Boles, and Mayor Miller voting against {Mayor Miller voting to break the tie}; and councilors MacDonald, Nicholson, Ehrman, and Green voting aye. In response to a question from Ms. Bascom, Mr. Boles said his suggestion to the council officers was that people who represented a random sample of the community should be chosen by lottery to serve on the steering committee. Ms. Bellamy said a Citywide SWOT analysis would take place about mid-May and asked if the council wished to participate in this process. Mr. Gleason said each City department was holding mini-workshops to assemble service data and to formulate this into a document. He said the council would get a sense of the issues involved if it participated. Mr. Boles asked if the staff of each City department was compelled to list ten issues for its SWOT analysis. Mr. Gleason said they were not but that most would have trouble limiting the total number to ten. Ms. Bellamy said the council might not have to see the top ten issues listed by each depart- ment. She said this might be narrowed down to the top five issues before being shown to the council. Mr. MacDonald said all levels of personnel at the City should be involved in preparing the SWOT analysis. Mr. Gleason said all employees would be repre- sented, including union representatives. Ms. Ehrman asked if the council would observe or interact with staff during the SWOT process. She said the council's interaction might impede the pro- cess. Mr. Gleason said he recommended that the council serve as observers. Mr. Boles recommended that the council serve as observers during the staff process of identifying service problems and opportunities, except in the case of the City Manager's Office, with which it should interact. He further suggested that the council and the executive managers interact during the process of identifying Citywide problems and opportunities. Ms. Bellamy asked for confirmation that the council work group for Eugene Decisions would continue to be the Mayor, and councilors Boles, Rutan, and Robinette. This was confirmed. Ms. Bascom pointed out that any councilors were free to attend these meetings. MINUTES--Eugene City Council April 22, 1991 Page 7