01/22/1992 Meeting (2) - Laserfiche WebLink

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e It became apparent that some councilors were not aware they were doing a rank balloting. Darcy Marentette, City Manager's Office, indicated that a recount did not change the ranking. Mr. Boles withdrew his motion. Ms. Bascom moved, seconded by Mr. Robinette, that the top- ranked candidate, Janet Anderson, be appointed to the Budget Committee. The motion passed; 5:4, Ms. Ehrman, Mr. Green, Mr. Nicholson, and Mr. Robinette opposed. Mr. Boles suggested that the other two candidates be considered for inter- views should there be another opening on the Budget Committee in the next quarter. There was agreement from the council. Ms. Ehrman expressed concern for the openness of the public process, saying this type of appointment process may impede people who want to apply. IV. WORK SESSION: EUGENE DECISIONS STRATEGY DEVELOPMENT e Mayor Miller said that the Council Officers Committee decided on a facilitated process for the development of Eugene Decisions strategies. Mr. Boles reminded the council of its goal and cautioned councilors not to rush the process and to IIstay lightll about it within the first two sessions. He directed staff to monitor and keep the council on task. Councilors were asked to bring their resource material. Tony Mounts, ASD Finance Division, explained the process that will be used beginning with this evening's session to develop one to three Eugene Decisions strategies to be presented to the community next spring. He noted the process was in the spirit of brainstorming the range of possible strategies for each service component that might be incorporated into a larger strategy package. Mr. Mounts said councilors will have an opportunity to offer suggestions for each service or program by framing that suggestion in three questions: What (maintain, reduce, or enhance the service), Why, and How? Mr. Robinette said the committee suggested that Public Building and Facilities be set aside initially because they are impacted by what the council decides to do in the other service areas. Responding to Mr. Green's concerns about administrative costs and "right- sizing,1I Mr. Gleason said administrative overhead is contained within each service or program. He said an independent study had set it at five percent. Mr. Gleason explained that right-sizing is the issue that council is now addressing by reviewing the size of the current service system. Building Permits/Plan Checks was used to demonstrate the process. e MINUTES--Eugene City Council Lunch Work Session January 22, 1992 Page 6