08/12/1992 Meeting (2) - Laserfiche WebLink

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e Mr. Boles said that the Citizen Involvement Committee found that Eugene was the only jurisdiction with a process for involving citizens, so it sent copies of its process to the other jurisdictions suggesting they might want to consider such a process. There has been no response. Mr. Boles suggested that the council approve the proposal with the following two constraints: Changing the name of the task force as suggested by Ms. Bascom in her memorandum, and with the understanding of all parties involved that this group has no charge to deal with modifications of the Master Plan. Mr. Boles moved, seconded by Ms. Bascom, to approve the Lane County Commissioners' appointees to the Alton Baker Park Task Force with the two constraints cited above. Roll call vote. The motion passed, 5:3; Ms. Ehrman, Mr. MacDonald, and Mr. Nicholson opposed. III. WORK SESSION: EUGENE DECISIONS FINAL STRATEGY DEVELOPMENT Mayor Miller indicated that John O'Connor will facilitate the discussion in order for the council to more easily use Tony Mounts as a resource. The council continued its discussion and review from August 11 of components for inclusion in the final Eugene Decisions strategy. Mr. Boles said that the council officers had agreed to first go through the cost-setting exercise and then look at revenue sources to meet the funding balance. Enhancements and e their attendant revenues would then be considered. He suggested that the council revisit those decisions after each step. Mr. MacDonald said that the revenue step (second) should not preclude any excess beyond what is required to fund the core from going to other appropri- ate enhancements. The council discussed Facilities Preservation. Mr. Mounts distributed a memorandum with updated figures. Mr. O'Connor gave an overview of the Facilities Preservation fund, saying that the $4.5 million is assumed in the $8 million shortfall. He said the figures represent an update from a 1990 Facility Condition Report. At that time, the report recommended 5 percent of the asset value be set aside for maintenance and repair. The percentage has been revised to 3 percent. The update also includes a replacement value of all the buildings, increasing the asset base to $86 million. Other issues dealt with in the update are deferred maintenance (recommending a five-year period to address these) and the Americans With Disabilities Act (ADA). In addition to these three areas, Facilities staff suggests that an amount be identified for system replacement and space reconfiguration. Staff also suggests funding be set aside for maintenance and repair of non-building facilities (2 percent of value). Mr. O'Connor said these recommendations amounted to about $4.6 million. He added that about $1.1 million (for deferred maintenance) would be phased out after five years. e MINUTES--City Council Work Session August 12, 1992 Page 3 11:30 a.m. .