07/31/1980 Meeting - Laserfiche WebLink

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, "- "-.. The Mayor may call an executive session under ORS 192.600(1)(a)(D) only , "- if: , " a. The vacancy in the City Manager's Office has been advertised, e b. Regularized procedures for hiring have been adopted, and c. There has been an opportunity for public input into the employment of a City Manager. In addition, Mr. Long stated, as a matter of State law, the standards, criteria, and policy directives to be used in hiring must be adopted in an open public meeting, although candidates can be considered in executive session. The final vote or action to hire must occur in an open public meeting. This means that at least two public meetings of the council will be involved: one, to provide for the advertising of the vacancy, adopting hiring procedures, and providing an opportunity for public input. If standards, criteria, and policy directives are used, they also must be adopted at a public meeting. Thereafter, final action must occur in an open public session. If these minimum steps are taken, private executive sessions can be held to evaluate candidates. Probably more than two public meetings will be involved, and probably several executive sessions will be necessary. The press can attend executive sessions; however, the council may specify information that cannot be disclosed. The counc il ors- elect will be unable to vote unless the procedure will extend until after their term of office begins January 1, 1980. If they attend executive sessions, they would need to sign agreements of confidentiality ju~t as it would be for the media. e Mr. Delay stated that in regard to the open meetings law, it is his understanding that names of potential candidates could be established in executive session and they could not be reported so that potential appli- cants could apply in confidence. He asked about questions that the council would like to ask potential candidates in the interview. Mr. Long responded that control questions could be exempt from disclosure. Mr. Lieuallen asked when a decision would be made regarding the role of the councilors-elect. Mayor Keller responded that a decision could be made tonight after discussion. Mr. Henry stated that it is his understanding that the council would like to proceed with national advertising and this position availability could be inserted into the August 14 issue of the leMA bulletin. He will need to know whether to insert into the ad that this will be held confidential. Ms. Smith stated that the council had decided last Wednesday to advertise the position as soon as possible. She would like to make sure that confidentiality is ensured. As she understands it, the present council has the responsibility of hiring the new Manager if it is done before January 1 and councilors-elect would be welcome to participate as members of the public. Mayor Keller noted that that would be the process until January 1 but when it gets down to the final decision-making, the counci- lors-elect will not participate. Mr. Lieuallen noted that he may be in -- 7/31/80--2