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- .. ., e to continual rain and concurrently the small hall is not in use, the Executive Director would be able to lease that space to ORT under a negotiated user rate. Another example might be the ability to attract an event that is unique but otherwise might not be able to present itself to the community. This kind of marketing flexibility can also be used as an illustration that the Eugene market area is viable. Policy 6 is the intent to recognize the desire to provide local performing arts organizations with a reduced user rate for either hall, and to define what is meant by the term "local.1I These rates are not transferrable. Mr. Lieuallen asked in regard to Policy 5, which was discussed in terms of providing the community with shows from the outside area they might not otherwise see if this would apply to local groups as well. Mr. Reynolds responded that out-of-pocket expenses would have to be covered such as staff, supervisors, stage hands, etc. They cannot subsidize into the overhead but could apply to both local and out-of-area productions. They would not like to schedule events like this a long time in advance; rather, they would be more spur of the moment. The center must look toward the best financial commitment. This must be balanced with what a group would bring to the community. Mr. Lieuallen asked if having house seats is a standard policy. Mr. Reynolds responded that it is in many areas. However, they must be for 1I0fficial usell and clearly and carefully monitored. It should be useful to the City's interest. These could be used for a special group within the City or for other kinds of e promotional activities. Also, commission members, council members, or City staff, perhaps, could make use of these seats. This will help in the evaluation and management of the center. They are not looking at providing seats for peoples' husbands or wives, but rather for those who have business with the City. They also could be used for guests of the City. Mr. Lieuallen stated that Policy 2 has raised much concern with the local performing arts communty. Mr. Reynolds stated that in his experience, a center cannot survive on rental income alone and subsidy is not feasible beyond the point that it is already occurring. They must look to additional sources of income. They must be realistic and the public must be able to be familiar with what they find when they get there. Quality of the service cannot depend on who is providing the services. The show is the entire facility. Much of the attitude toward the center will depend upon how the people are treated. Ms. Smith noted that local performing artists recognize the importance of trained personnel, but perhaps greater use of volunteers could be made and rates that could be lowered for those groups. Mr. Reynolds agreed that that makes sense with ushers and said that this has been discussed with the groups. When volunteer ushers are trained, they will be able to perform that function with minimal supervision from staff. However, staff will still need to be there to respond to any unforeseen situations. He will be talking to the stage hands' union and stage personnel wql be discussed in negotiations for that agreement. His hope is to be able to use volunteers in the small hall with only one union employee present. The sound system is to be operated only by someone trained in that field. The lighting will be on a computerized console and training will be e MINUTES--Eugene City Council November 5, 1980 Page 11