Item B: Update/EPD Review Proc. - Laserfiche WebLink

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Priority Issue: Police Reviews, Page 3 Action Plan - Resource Needs Short-term (1-2 year) Action Items: 1. The completion and adoption of a strategic plan for the EPD. A strategic plan was one of the recommendations contained in the ICMA-PERF report. It not only provides the necessary framework for implementation of most of ICMA-PERF's recommendations, it also provides prioritized guidance for the many other programs and initiatives of the department. Costs associated with the strategic planning process and development of the strategic plan include staff time and materials-supplies. These are already aflocated as part of other programs in the FY05 and FY06 budgets. 2. Obtain Oregon Accreditation Association (OAA) accreditation. Some of ICMA-PERF's recommendations have been operationally implemented but not formalized into policy. There have been other changes resulting from other reviews (e.g., the 2004 IA Audit) that were implemented on an interim basis pending comprehensive reviews. As well, EPD's policies and procedures provide important guidance to the organization in all aspects of its operation. OAA accreditation provides both a review of existing policies and procedures and a mechanism to formalize new policies resulting from the various reviews. Accreditation also provides a mechanism to periodically audit the maintenance of EPD policies and procedures. Hard costs include approximately $3, 000 per year in accreditation, standards subscriptions, and software maintenance fees which, along with on-going personnel costs, will be budgeted into a future Policy Analysis and Development program of the EPD. 3. Complete and Consider Police Commission recommendations. Develop and implement new complaint handling process. The Police Commission review of complaint handling policies and procedures, including a recommendation concerning a civilian review component to the process, is presently scheduled for Mayor and Council presentation on July 25, 2005. The Mayor and Council previously allocated $65,000 from FY05 contingency funds to supplement the Police Commission's work on this subject. Funding is sufficient to complete the review work. Costs associated with a future civilian review model are highly variable depending on the implementation but are in the range of $250,000 to $1 million annually. 4. Complete review of the Communications Center. Consider recommendations for implementation on an appropriate timeframe. A consulting contract of approximately $30,000 for this purpose will be funded from the existing FY05 budget. This funding will be carried forward as one-time funding in the FY06 budget to complete this task.