Item A: Tour of Eugene Water & Electric Board Riverfront Site and Discussion of Relocation Project

Home Browse Search

4.Complete Permitting. We will need to secure, before any construction can begin in 2007, an approved Fill and Removal Permit from the Corps of Engineers and the Oregon Department of State lands, and permit approval from the City. 5. Financing Decisions a.Authorize URBA Preparation. This is the “URBA or Ballot” question referenced above. b.Authorize URBA (EWEB Resolution). This is the formal decision to issue bonds for construction funds using the URBA process. Board approval of a final cost estimate (item 3e) would precede this authorization. This authorization would also refer this question to the city council. c.Authorize URBA (City Council Resolution). This is the council authorization necessary to proceed with the URBA process (proceeded by item 5b). d.URBA Remonstrance Period. This is the 60 day period during which 5% of the registered voters in the City can petition to have the question referred to the ballot) or refer the question to a ballot. This period can start immediately after council authorization. 6. Construction Agreements a.Consider “2 phase” GMP. Our current plan is to negotiate a Guaranteed Maximum Price” (“GMP”) agreement with the CM/GC for construction of the project. As a variation to using one GMP agreement for all construction, staff will want to review with the Board the possibility of using two GMP agreements: (1) one agreement for the initial earthwork portion (see item 7 below) of the project which would be completed in late summer 2007; and (2) a second agreement for the building construction which would start in early 2008. b.Authorize Construction Agreement. This would be the Board authorization of the necessary construction agreement with the CM/GC that will allow us to proceed. 7.Construction (earthwork). The initial construction necessary for the project includes installation of the base roads and rock pads for the buildings, yard and parking areas. It also includes installation of some underground substructure (conduit, pipes, vaults) necessary for water, electric and on-site storm and sanitary sewer systems. Our current understanding is this work would need to be competed by November 1 to comply with the Fill and Removal permit requirements as well as adverse weather in the late fall. Completion of this work in 2007 would position us to start building construction by spring 2008 allowing for project completion by mid-2009. Recommendation / Requested Action. There is no recommendation or requested action at this time. On November 7, I want to review this material with the Board and discuss how best to work through them in the next few months. Please call me with any questions or if you need additional information. Attachment 3