Item A: City Council Priority Issue - City Hall Complex

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ECC UGENE ITY OUNCIL AIS GENDA TEM UMMARY Work Session: City Council Priority Issue - City Hall Complex Meeting Date: November 20, 2006 Agenda Item Number: A Department: Central Services Staff Contact: Mike Penwell www.eugene-or.gov Contact Telephone Number: 682-5547 ISSUE STATEMENT The purpose of the November 20, 2006, work session is to narrow the concept options for use in Schematic Design for a new Eugene City Hall in the Implementation Plan Phase (Phase 3, to commence in 2007). BACKGROUND The fourth of four Community Forums was held Thursday, November 2, 2006, from 6–8:30 p.m. at the First United Methodist Church. Nearly 70 people participated. The program included an introductory presentation on the potential role of architecture in a community’s civic identity, the site context surrounding the two sites used for concept design, and the 12 Concept Options. After the presentation, attendees participated in small group exercises, engaged in large group discussions, and indicated their preferences regarding each concept option. The forum was videotaped and copies have been made available at Eugene’s three libraries. Refer to Attachment A for a Summary Report of Community Forum #4. Results from the Indication of Preferences at the Community Forum In a small group format, community members were asked to discuss the sites, the concept options, and the following two questions: A) What will make the new City Hall resonate with the Eugene community now and into the future? B) What would draw the Eugene community to our new City Hall? Verbatim responses to the above questions are included in the Forum Report. After small and large group discussions, attendees indicated their preferences using remote control technology as to which site provided the greatest community benefit for a new City Hall, whether each option should be explored further, and, of the options on each site, which of the police patrol consolidation models they preferred. From approximately 60 voting participants, the Butterfly/Rock N Rodeo site was preferred by nearly 2 to 1, the concept options on the Butterfly/Rock N Rodeo site were preferred above options shown on the existing City Hall site, and the large majority of voting participants preferred that the patrol function be separate from the City Hall, primarily to open the lower floors for more public uses and enhance the sense of welcome. Refer to the Forum Report for a complete tally of all the options. L:\CMO\2006 Council Agendas\M061120\S061120A.doc