Item A: City Council Priority Issue - City Hall Complex

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The question “Which building or structure would you rather remain in place, at least for a while?” was also asked with the following responses: Existing City hall building: 35 people ? Butterfly parking lot/Rock N Rodeo: 4 people ? Neither: 16 people ? Concept Option Development The concept options were refined to study a reduced police footprint on the ground floor, the comparative opportunity for sustainable building features, and the impact of access to underground parking. Refer to Attachment B for refined Concept Option diagrams. In cooperation with the Eugene Police Department, police functions were rearranged to occupy less area on the ground floor and more area on the upper floors. In general, functions with the most public interaction are located on the ground floor or second floor. The patrol function, which has the least public interaction, is located on the third floor. To facilitate quick and secure access to parking and between levels, dedicated police elevators and stairs would be provided. A cursory review of how each concept option could integrate sustainable building features revealed that the options are relatively equal, with some providing more opportunity for daylight and ventilation, and others providing more opportunity for rainwater harvesting and green roofs. Access to underground parking is indicated in each option. Each point of access removes approximately 5,000 SF of usable floor area from the ground floor of the building. When the patrol function is included in City Hall, it is important that two points of vehicular access be provided to mitigate access problems from potential blockages; if the patrol function is separate, two points of access are desirable but not required. Due to the extent of displaced functions on the ground floor, when patrol is included on the Butterfly Lot/ Rock N Rodeo site, the second access point is shown outside the building footprint. The refined diagrams illustrate a variety of possible access points and their impact on the concept options. Comparative Concept Cost Models The design team prepared cost models that assume an identical level of quality for each option, but identify potential cost differences such as the size of the exterior envelope, size of open space, surcharge for non-essential functions built as an Essential Services structure, and the police consolidation variations. The differences in cost between the various concept options, while measurable, are not significant enough to be the deciding factor by themselves in choosing between options. However, one issue related to cost that has not yet been fully explored is the cost of replacement parking for the County’s 228 spaces in the Butterfly Lot. Refer to Attachment C for Comparative Concept Cost Models of each option. Police Department Functionality in a New City Hall In working toward a community policing model, the Chief of Police has recommended accommodating 10 years of growth (from the date of move-in) for patrol functions in lieu of the 20 years of growth identified for other City Hall functions, thus reducing the area required for police functions by approximately 6,000 SF. Growth for patrol beyond 10 years would then be accommodated by a second precinct facility in the future. L:\CMO\2006 Council Agendas\M061120\S061120A.doc