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Coordination Protocol <br />tƩƚƆĻĭƷ ağƓğŭĻƒĻƓƷ Ļğƒ <br />The Project Management Team is the core staff team tasked with executing the project according to the <br />project charter, including production of deliverables, communication, coordination, managing consulting <br />contracts, and adjustments as needed. <br />Name Title Role <br />Jenessa Dragovich Senior Planner Project Manager/Lead Staff <br />Alissa Hansen Principal Planner Oversight/Support <br />Terri Harding Principal Planner Oversight/Support <br />Lauren Sommers City Attorney Legal Advice <br />Significant amendments to the scope will require review and approval by the Principal Planner and <br />Planning Director, in consultation with PDD Management, the City Attorney and City Manager as <br />needed. <br />Project Budget/Staff Resources <br />Public involvement and outreach beyond the typical public notice requirements for land use code <br />as implementation of the public involvement plan and a land use code audit with support from an <br />outside consultant also require funding. Funding of $100,000 for the project has been identified and <br />incorporated into the proposed FY19 budget. If approved, these funds will be available on July 1, 2018 <br />and will be used to cover consultant costs for implementing the public involvement plan, conducting the <br />Land Use Code Audit, and performing as-needed technical analysis (e.g., for geotechnical, traffic, or tree <br />issues). <br />The project is dependent on existing staff resources with competing demands for time including on- <br />going State-mandated land use application processing and other high-priority Envision Eugene <br />implementation tasks. Estimated staff time will include a Senior Planner as Project Manager (0.5 FTE) <br />for the duration of the project, with additional support from the Principal Planner (0.05 FTE) and the City <br />TBD). <br />Additional staff time will be used on an as-needed basis for particular events or tasks, depending on the <br />methods of public involvement, outreach, and materials such as graphics, maps, or case study examples <br />to be produced at key points in the process (administrative support, graphic design, GIS <br />mapping/analysis, etc.). The following estimates the amount of staff time for in-house assistance from <br />long-range planning staff: <br />Outreach Materials/Graphics/GIS Mapping: 30-40 hours <br />Public Involvement Assistance: 40 hours <br /> <br />Page 11 | 16 <br />Draft Project Charter <br /> <br />