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CC Agenda Packet 05-30-18 Work Session
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CC Agenda Packet 05-30-18 Work Session
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1.PROJECT INITIATION, WINTER-SPRING 2018 <br />In the first phase, we will develop the Project Charter, Public Involvement Plan, detailed work plan and <br />project budget. We will also receive input on the planning process from decision makers: City and <br />County Planning Commissions and City Council and County Board of Commissioners. <br />Following this initial input, we will introduce the broader public to the project and build a strong base of <br />participation. We will use images, graphics, and words to describe the vision, goals and benefits of <br />Urban Reserves. Following is an overview of major communication methods for the project, which will <br />be implemented during project initiation, and used throughout the planning process: <br />Communications Plan: Working with the PDD Public Information Officer, the project will develop a <br />plan that includes guidelines for communicating with the media and other key communications <br />outlets, and intra-departmental and inter-agency project coordination. <br />Interested Parties List: The project will build off of the Envision Eugene interested parties list, and it <br />will be added to throughout the project. It will contain information including contact <br />information, preferred communication method, and relevant project interests. <br />Project Website: The website will be simple, accurate, up-to-date and uncluttered. It will include <br />regularly updated project updates and frequently asked questions. It will be interactive as much as <br />possible, using mapping and survey tools. The website will link to other communication methods, <br />such as the e-updates, Envision Eugene Facebook page, and project and community events. <br />We will send out regular project updates through a variety of methods: <br />Email Updates: The project will communicate regularly with a wide variety of individuals <br />about upcoming events and project outcomes. Email will be a major method of <br />communication. <br />City Newsletters: The project will use existing City E-Newsletters to provide regular project <br />updates and add to the interested parties list, including: Envision Eugene, City Council <br />Newsletter, Neighborly News and others. <br />Social Media: The project will use existing City accounts on Nextdoor.com, Facebook, <br />Twitter and YouTube to get messages out and advertise engagement opportunities. We will <br />evaluate the effectiveness of different methods and adapt as we proceed. <br />Establish Project Committees and Groups: We will begin establishing three inter-jurisdictional <br />committees comprised of community volunteers, leaders and staff that will advise staff. The three <br />committees will have specific roles related to technical review, policy review, and service provision. <br />They will begin meeting in Phase 2. <br />Envision Eugene Technical Advisory Committee (EETAC)--The scope of the EETAC will include <br />City-wide growth management initiatives related to growth monitoring, including Urban Reserve <br />Planning. The EETAC will review project assumptions, technical analysis, and development of <br />options. They will provide feedback to staff on technical-related issues, maintain institutional <br />memory regarding assumptions and analysis related to long-term growth management-related <br />efforts (monitoring, urban reserves, expansion), and will review technical information used to <br />inform policy decisions. EETAC members will be asked to think about long-term community- <br />wide growth implications, and will represent their areas of interest and/or organizations around <br />Eugene as well as the interests of the community as a whole. EETAC members will be appointed <br />by the City Manager. They will represent varied voices from across the community with diverse <br />4 | PAGE <br /> <br />
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