AMENDED 2 Agenda Packet 3-11-19 Meeting

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Staff Support Agency staff will support the work of the River Guides with project, financial, technical, and legal expertise. Staff will also assist with scheduling meetings and facilities, preparing meeting agendas, taking action summary notes at meetings, and other administrative functions deemed necessary and appropriate by the Agency Director. Staff support will be paid for with Agency administrative funds. Decision Making Process River Guides members will aim to come to recommendations on consensus. Should consensus not be possible, recommendations will be decided based on a majority vote. Ethics and Conflict of Interest Ethics. The provisions of the Oregon Government Ethics laws apply to actions of individuals who qualify as “public officials.” A “public official” is someone who serves the State of Oregon or any of its political subdivisions (e.g., the City of Eugene) as an elected official, appointed official, employee or agent, whether compensated or not. Volunteers who serve on local boards and commissions have been determined to qualify as public officials subject to the ethics laws. The ethics laws prohibit public officials from using their official positions to obtain financial benefit for themselves, their relatives or associated businesses. The laws also impose certain requirements regarding the disclosure of potential and actual conflicts of interest. Further information on Oregon’s Government Ethics laws can be accessed at ORS Chapter 244 and the following website: http://www.oregon.gov/OGEC/docs/Public_Official_Guide/2010-10_PO_Guide_October_Final_Adopted.pdf Conflict of Interest. A River Guides member could have a potential conflict of interest. A potential conflict of interest exists if a public official, in the discharge of his or her official state duties, would be required to take an action that would affect his or her financial interest, or the financial interest of his or her spouse, parent, brother, sister, child, spouse of the child, or a business with which the official or employee is associated. If a potential conflict applies, a committee member must either a) abstain from taking official action on the matter or b) prepare a written statement explaining the potential conflict and why despite the potential conflict they are able to act fairly, objectively, and in the public interest. Chair and Co-Chair Roles and Responsibilities: 1.The Chair and Co-Chair shall serve for one (1) year. The election will be held at the first RiverGuides meeting of each calendar year, starting in 2019. If the Chair cannot serve a full term, the Co-Chair shall assume the office for the remainder of the Chair’s term. If the Co-Chair cannot serve a full term, the River Guides shall, at the meeting in which the resignation is received, elect a new Co-Chair to complete the unexpired term. If both Chair and Co-Chair vacate their respective positions prior to the end of their terms, elections will be held at the following meeting to fill both offices. 2.Committee members may not be elected as Chair for more than two (2) successive terms.3.The Chair shall facilitate all meetings of the River Guides and consult with staff on preparation ofmeeting agendas.4.The Co-Chair shall perform the duties of the Chair in the absence or inability of the Chair.5.The Chair and Co-Chair are entitled to vote on all issues. ATTACHMENT A March 11, 2019, Meeting – Item 5