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5 | Page <br />Program Management <br />Beyond the previous sections there are many tasks that must be completed to maintain an effective and <br />efficient program. The Program operates in a balance between needs of the Board, facilitating the program <br />mandates, and needs of the Fire Marshal’s Office. Annual reporting, process evaluation and improvement, <br />program research, and much more must take place for the program to operate and optimum efficacy. <br />1.Facilitate process to assist Toxics Board provide forms for hazardous materials balance <br />reports to be filed electronically that are compatible with the Eugene Public Library’s <br />computer systems; and work with Information Technology staff to build or purchase a more <br />efficient records and data management program/system.14 <br />2.Collaborate with other City staff and community organizations on relevant citywide projects <br />and processes (e.g.: participate as a member of the Lane County Local Emergency Planning <br />Committee (LEPC); participate in the Envision Eugene planning process).15 <br />3.Facilitate process to assist Toxics Board make hazardous materials balance reports available <br />at the Eugene Public Library.16 <br />4.Facilitate process to help Toxics Board file an annual report on the effectiveness of the <br />program, and any recommendations for improvements: including preparing draft report for <br />Toxics Board review, edits and approval, and submitting to City Council on the Toxics <br />Board’s behalf.17 <br />5.Monitor applicable Federal regulatory program websites and state program databases to <br />keep related local program information current and accurate.15 <br />6.Conduct inventory processes to identify covered entities and implement processes and <br />procedures to proactively identify covered entities in the future because with each business <br />that is successfully identified, it extends the financial burden across industry more fairly and <br />equitably and lowers the cost per full-time equivalent (FTE) employee and the cost to <br />smaller businesses. 15 <br />7.Conduct ongoing continuous improvement program and process analyses and make <br />recommendations to Toxics Board for improvements as necessary. 15 <br />Estimated Program Management Total = 32% <br />14 Article IV, Section 4 <br />15 Necessary to support charter amendment <br />16 Article V, Section 5.1.F <br />17 Article VI, Section 6.2.B.3 <br />April 15, 2019, Public Hearing and Meeting – Item 3