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9 | Page <br /> <br />EXPLICITLY MANDATED BY SECTION 54, AMENDMENT IV <br />OF THE EUGENE CHARTER; OR NECESSARY TO SUPPORT <br />CHARTER AMENDMENT STAFF TASKS <br />APPROXIMATE <br />% OF STAFF <br />TIME <br />PROGRAM AREA AND TASK <br />NUMBER <br />Information Technology staff to build or purchase a more efficient records <br />and data management program/system <br />Necessary to Support Charter Amendment <br />Collaborate with other City staff and community organizations on relevant <br />citywide projects and processes (e.g.: participate as a member of the Lane <br />County Local Emergency Planning Committee (LEPC); participate in the <br />Envision Eugene planning process) <br />1% Program Management #2 <br />Charter Mandate – Article V, Section 5.1.F: Toxics <br />Board: Make hazardous materials balance reports <br />available at the Eugene Public Library for seven years <br />Facilitate process to assist Toxics Board make hazardous materials balance <br />reports available at the Eugene Public Library 1% Program Management #3 <br />Charter Mandate – Article VI, Section 6.2.B.3: Toxics <br />Board: File an annual report on the effectiveness of the <br />program, and any recommendations for improvements <br />Facilitate process to help Toxics Board file an annual report on the <br />effectiveness of the program, and any recommendations for <br />improvements: including preparing draft report for Toxics Board review, <br />edits and approval, and submitting to City Council on the Toxics Board’s <br />behalf <br />1% Program Management #4 <br />Necessary to Support Charter Amendment <br />Monitor applicable Federal regulatory program websites and state <br />program databases to keep related local program information current and <br />accurate <br />1% Program Management #5 <br />Necessary to Support Charter Amendment <br />Conduct inventory processes to identify covered entities, and implement <br />processes and procedures to proactively identify covered entities in the <br />future because with each business that is successfully identified, it <br />extends the financial burden across industry more fairly and equitably and <br />lowers the cost per full-time equivalent (FTE) employee and the cost to <br />smaller businesses <br />13% Program Management #6 <br />Necessary to Support Charter Amendment <br />Facilitate Toxics Board meetings and completion of projects and processes <br />to ensure compliance with the Charter Amendment (including Toxics <br />Board meeting preparation, attendance and follow-up); and Conduct <br />ongoing continuous improvement program and process analyses, and <br />make recommendations to Toxics Board for improvements as necessary <br />6% <br /> <br />6% <br />Program Management #7 <br />Board Support #3 <br />Charter Mandate – Article VI, Section 6.1: City Council: <br />Appoint Toxics Board members <br />Facilitate process to ensure Toxics Board members are appointed; <br />including filling vacancies on the Toxics Board due to mid-term <br />resignations; Prepare and submit necessary paperwork and attend City <br />Council Public Hearings and Meetings for new Toxics Board member <br />candidate interviews and appointments <br />3% Board Support #1 <br />Charter Mandate – Article X, Section 10: City Council: <br />Enact reasonable ordinances necessary and proper for <br />carrying into execution the provisions of the Charter <br />Facilitate process to assist City Council enact reasonable ordinances <br />necessary for carrying into execution the provisions of the Charter <br />Amendment upon recommendation of the Toxics Board (not already <br />specifically shown above) <br />1% Board Support #2 <br />April 15, 2019, Public Hearing and Meeting – Item 3