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8 | Page <br />EXPLICITLY MANDATED BY SECTION 54, AMENDMENT IV <br />OF THE EUGENE CHARTER; OR NECESSARY TO SUPPORT <br />CHARTER AMENDMENT STAFF TASKS <br />APPROXIMATE <br />% OF STAFF <br />TIME <br />PROGRAM AREA AND TASK <br />NUMBER <br />Charter Mandate – Article VI, Section 6.2.D: Toxics <br />Board: Publish names of non-complying entities in the <br />daily newspaper <br />Percentage of staff time is currently zero because work is done to assist <br />businesses understanding program requirements on a proactive basis to <br />avoid this situation from occurring <br /><1% Compliance and Auditing #3 <br />Charter Mandate – Article VI, Section 6.2.E: City Fire <br />Marshal: Investigate evidence of reports not filed in <br />compliance with the Charter Amendment <br />Percentage of staff time is currently zero because work is done to assist <br />businesses understanding program requirements on a proactive basis to <br />avoid this situation from occurring <br /><1% Compliance and Auditing #4 <br />Charter Mandate – Article VI, Section 6.2.F: City Fire <br />Marshal: Audit the accuracy of the reporting processes <br />of each hazardous substance user in an order such that <br />all hazardous substance users are audited in a random <br />order at least once every three years <br />Audit the accuracy of hazardous materials balance reports for the Fire <br />Marshal: including follow-up work with businesses to assist them in <br />reconciling errors accurately (site audits are permitted, not required); <br />Conduct site visits of newly-identified businesses as part of Toxics <br />Program representative orientation; Work with Toxics Board to update <br />procedure to implement a more comprehensive audit process, including <br />cross-referencing data reported under other programs <br />9% Compliance and Auditing #5 <br />Charter Mandate – Article VII, Section 7.A and Article <br />VII, Section 7.C: Hazardous Substance Users: Pay an <br />annual fee to cover program expenses <br />Work with businesses in the program to assist them in reporting FTE, <br />which the annual fee is based upon; Work with Toxics Board to implement <br />procedure to verify accuracy of number of reported FTE; Perform data <br />entry, print and send invoices to businesses in the program; and Assist <br />businesses in the program meeting the Charter-mandated deadline of <br />May 1st for payment of invoices <br />3% Compliance and Auditing #6 <br />Charter Mandate – Article VIII, Section 8.1: Toxics <br />Board: Enforce reporting requirements and impose <br />penalties for noncompliance <br />Percentage of staff time is currently zero because work is done to assist <br />businesses understanding program requirements on a proactive basis to <br />avoid this situation from occurring <br /><1% Compliance and Auditing #7 <br />Charter Mandate – Article VIII, Section 8.2.E: City <br />Manager: Order non-complying repeat offenders to <br />cease and desist using hazardous substances in the City <br />of Eugene <br />Percentage of staff time is currently zero because work is done to assist <br />businesses understanding program requirements on a proactive basis to <br />avoid this situation from occurring <br /><1% Compliance and Auditing #8 <br />Charter Mandate – Article VIII, Section 8.3: Members of <br />the Public: Petition the Toxics Board against hazardous <br />substance users or persons for failure to comply with <br />the Charter Amendment <br />Percentage of staff time is currently zero because historically, this <br />situation has not occurred; however, if it were to occur, staff time would <br />need to be reallocated accordingly to manage the process <br /><1% Compliance and Auditing #9 <br />Charter Mandate – Article V, Section 5.1.C and Article <br />VI, Section 6.2.A: Toxics Board: Provide forms for <br />hazardous materials balance reports to be filed <br />electronically that are compatible with the Eugene <br />Public Library’s computer systems <br />Percentage of staff time is currently zero because online data entry <br />system for hazardous materials balance reports has been developed and <br />implemented <br /><1% Program Management #1 <br />Necessary to Support Charter Amendment <br />Facilitate process to assist Toxics Board provide forms for hazardous <br />materials balance reports to be filed electronically that are compatible <br />with the Eugene Public Library’s computer systems; and work with <br />9% Program Management #1 <br />April 15, 2019, Public Hearing and Meeting – Item 3