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<br />July 22, 2019, Meeting – Item 5 <br />EUGENE CITY COUNCIL <br />AGENDA ITEM SUMMARY <br /> <br /> Action: Approval of Motions Relating to the November 5, 2019, Election <br /> Meeting Date: July 22, 2019 Agenda Item Number: 5 Department: City Manager’s Office Staff Contact: Beth Forrest <br />www.eugene-or.gov Contact Telephone Number: 541-682-5882 <br /> <br />ISSUE STATEMENT The purpose of this item is to solicit council direction on items related to the November 5, 2019, election. <br />BACKGROUND On June 10, 2019, the City Council adopted a resolution calling a City election on November 5, 2019, for the purpose of referring to the legal electors of the City of Eugene a Charter amendment that caps the rate and limits the use of the City’s Payroll Tax. There are several decisions related to the election for council to consider. <br />Voters’ Pamphlet: Eugene Code requires the City Manager to publish and distribute a local voters’ pamphlet for elections in which a City measure is on the ballot. The time required for printing a pamphlet and preparing it for mailing are set by production schedules of mailing services and commercial printers. Pamphlet content and deadlines for its preparation and mailing are established by Eugene Code 2.993 through 2.997. To meet these deadlines, council action is requested at this meeting. <br /> Production of a voters’ pamphlet is not a regularly budgeted item and thus requires a request for additional funds. Production costs for the voters’ pamphlets the past few years have averaged between $20,000 and $25,000 (including postage). Taking into account increased costs for postage and labor, staff estimates that this pamphlet will cost approximately $25,000. <br />Election Costs: Because the November 5, 2019, election is a special election, the City must pay a portion of the cost of holding the election. This cost will depend on whether other jurisdictions also have measures on the ballot. Initial estimates are that the cost will be in the $175,000-$211,000 range. However, if the Eugene measure is the only measure on the ballot, that cost could increase. <br />Related City Policies EC 2.993(2) requires the city manager to publish and distribute a local voters’ pamphlet for elections in which a City measure is on the ballot.