Item 2H: River Road Community Organization Charter Amendments

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Section 4: Reasonable accommodations will be made to allow members in good standing with disabilities to vote. Article 5: The Executive Board Section 1 – Executive Board Composition: The Executive Board shall consist of nine members who are in good standing. Section 2 - Election and Term of Board Members: Nominations and election of executive board members shall be at a general membership meeting to be held in March of each year. Board members shall be elected by a majority vote of the members in good standing, and shall serve staggered two-year terms. On even number years 4 board members are elected, on odd number years, 5 board members are elected. All nominees shall be given an equal amount of time to address the membership prior to the election. Voting shall be by secret ballot. Two board members not up for election shall count the ballots. Section 3 - Executive Board Vacancies and Absences: A vacancy on the executive board shall be filled by a vote of the remaining executive board members subject to approval by the general members in good standing at the next general membership meeting. A member of the board who misses three consecutive board meetings, regularly or specially called, shall have his/her place vacated unless excused by the board. Section 4 – Executive Board Meetings: The executive board shall hold regularly scheduled meetings at a predetermined place and time. Special meetings of the executive board for any purpose may be called by either of the Co-Chairs. Section 5 - Notice of Executive Board Meetings: The general membership and the public-at- large shall be notified a reasonable period of time prior to all executive board meetings. Notice shall state the purpose of the meetings. Section 6 - Executive Board Authority and Procedures: The executive board shall be responsible for making decisions and taking action on behalf of the general membership on all matters concerning the public good and welfare of members. The board may make decisions or take actions at any regular or special executive board meeting. In situations calling for prompt action, decisions may be made via e-mail or phone poll between meetings. At a meeting, a quorum for transacting business shall be a majority of executive board members. Decisions will be made by a majority vote of the executive board members present, assuming a quorum has been met. Written minutes shall be taken at all meetings, though a verbatim transcript is not necessary. When votes are taken on motions, the names of the board members and how they voted shall be recorded in the minutes. Between meetings, board decisions or actions require an affirmative e-mail or other vote by a majority of executive board members. Decisions or actions made between meetings will be announced and ratified by executive board vote at the next executive board meeting. Board actions since last general membership meeting will be shared at the next general membership meeting. All board actions are subject to disapproval by a majority vote of the