Item 3D: Ratification of IGR Meeting Minutes

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In response to another question from Ms. Bettman, Mr. Svendsen explained that the project sought to extend the passenger ramp from the depot to the west behind the County Jail and to reconstruct the ramp to include benches, lighting, and a usable paved service. Ms. Bettman asked if the grant for a local match meant funding would come from ODOT funding from the discretionary grant and no city funds. Mr. Svendsen replied that staff had asked for $200,000 in general capital project money for the depot project in the Supplemental Budget 1 because they expected that some things would arise that would not be eligible under either the program or the initial federal funding. In response to another question, Mr. Svendsen affirmed that the money would be reimbursed if possible. Ms. Bettman had tried to find the projects in the new Capital Improvement Program (CIP) and wondered if they were there. Mr. Svendsen did not believe the depot project was listed in the CIP. Ms. Bettman asked why. Mr. Svendsen responded that he was uncertain whether it had been listed in a prior CIP. Ms. Bettman felt the CCIGR needed a page to update the project as “funding identified but not secured.” She said one issue she had was that they were not trying to secure funding for a project that had already been identified in the CIP as a priority. Ms. Taylor, seconded by Ms. Bettman, moved to approve the grant application and it passed unanimously, 2:0. Billie Rathbun-Moser, Marketing and Public Relations Manager for the Hult Center for the Performing Arts, reviewed a grant application for a Lane County Tourism Special Projects Grants that sought $10,000 to promote an “Only in Eugene” package in Portland for three events intended to help celebrate the Hult th Center’s 25 anniversary. She hoped to obtain the Oregon Symphony’s mailing list. Ms. Taylor asked why a mailing would cost so much. Ms. Rathbun-Moser replied that the direct mailing would go out twice and would cost close to $6,000. She explained that the flier would be “snazzy,” and the rest of the money could be used to purchase some radio ads on the classical station in Portland. Ms. Taylor asked if there was any reason to think that people in Portland would want to come down to the City of Eugene for these events. Ms. Rathbun-Moser responded that the three attractions were not available in Portland and were world-renowned classical acts. Mayor Piercy was excited to hear that the Hult Center was doing outreach to Portland. She asked what specifically they hoped to get in return for the investment. Ms. Rathbun-Moser related that they believed they would be able to sell 200 tickets to Portlanders and this alone would be $10,000. She said this did not take into account the money the people from Portland would spend on restaurants, shopping, and hotels. She stated that the tourism grants were “all about rooms” and she had found three hotels that had availabil- ity for the three different engagements and would be promoting them with the ticket sales so that it was a package. Ms. Bettman asked for a report after these events on whether that marketing had achieved the success rate they anticipated. She asked if there was a contingency plan if the marketing director for the Oregon Symphony declined to release the symphony’s mailing list. Ms. Rathbun-Moser replied that they would purchase a targeted mailing list if they were unable to obtain the symphony’s list. MINUTES—Council Committee on Intergovernmental January 16, 2007 Page 2 Relations