Item A: City Council Priority Issue - City Hall Complex

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EUGENE CITY COUNCIL AGENDA ITEM SUMMARY ~ Work Session: City Council Priority Issue - City Hall Complex Meeting Date: February 14, 2007 Department: Central Services www.eugene-or.gov Agenda Item Number: A Staff Contact: Mike Penwell Contact Telephone Number: 682-5547 ISSUE STATEMENT The purpose of this work session is to request City Council direction to commence Phase 3-the Implementation Plan Phase-of the City Hall Complex Action Plan. BACKGROUND On May 25,2005, the council approved the City Hall/Police Building Action Plan (subsequently re- named the City Hall Complex Action Plan) which identifies the major policy issues to be addressed, the overall description of project phasing, the nature of work to be accomplished, resource needs, and proposed project outcomes associated with the City Hall Complex. On October 19, 2005, the council participated in a workshop facilitated by Thomas Hacker Architects to identify and provide direction on policy issues relevant to the City Hall Complex and identify overall project values for use throughout the project. At the November 23,2005 work session, the council adopted nine project values and four position statements related to the City Hall Complex Master Plan marking the completion of Phase I-the Policy Advisement Phase. Throughout the 2006 calendar year, the council made decisions to resolve the major policy issues related to the City Hall Master Plan, completing the intended goals of Phase 2-the Development Plan Phase. See Attachment A for a summary of council action history for Phase 2 of the City Hall Complex Action Plan. The next step in the action plan is the Implementation Plan Phase. The anticipated scope of work per the Request for Proposals is: "To identify the specific steps required to implement the Development Plan. This will entail refinement of the conceptual design from the Development Plan into schematic design options with enough detail for the consultant team to generate accurate project cost estimates. The schematic design options will then go through another round of review and comment by council, then community, and City staff. This phase will conclude with council adoption of an Implementation Plan that includes specific information about timing, phasing, financing, property acquisition, and project delivery methods." As in Phase 2, the approach for Phase 3 is a combination of technical work and public involvement activities designed to inform and assist the council's decision-making process. To ensure that the schematic design work needed in this phase is performed on a site that is able to be secured by the City, two sub-phases are proposed within the Implementation Plan Phase: . Phase 3A (approximately February - August/September 2007): focusing on property acquisition, police facility planning, public involvement, phasing and finance options, expanded concept design with escalated cost models, an eco-charrette, and bond measure feasibility work. . Phase 3B (approximately September 2007 - March/April 2008): focusing on the development of detailed schematic design options, a more informed cost estimate, continued LICMOl2007 Council Agendas1M0702141S070214A.doc