Item A: City Council Priority Issue - City Hall Complex

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public involvement, and continued financing and bond measure strategy work. Additional police facility design work and financing options could be developed in this phase as well, either under the current consultant contract or with a consultant selected through a separate Request for Proposal process. While the Police Patrol functions will be accommodated in a separate facility from City Hall, a Patrol Facility planning study is proposed for inclusion in Phase 3A, including site analysis and selection, concept design options sufficient for site suitability and cost modeling, and obtaining public input on the Patrol Facility site selection. Because the work in Phase 3B will be defined by the results of Phase 3A, the fees and scope of work proposed are for Phase 3A only. Unlike the menu of technical services and associated fees proposed in Phase 2, the proposed approach for Phase 3A is planned as an integrated effort, sequenced appropriately such that early efforts inform latter efforts. It is recommended that all scope items be performed to efficiently and effectively prepare for the work of schematic design in Phase 3B. A summary of the scope of services and costs for Phase 3 A are listed below. See Attachment B, Implementation Plan Phase 3A Scope, for a detailed description of the scope efforts. As noted in Attachment B, City staff will be completing a number of tasks related to property acquisition in Phase 3A that are independent of the consultant team efforts. Estimated costs for these tasks are listed below as Associated City Expenses. See Attachment C, Phase 3A Schedule, for the proposed sequence of scope efforts as well as proposed timeframes for City Council meetings and community forums. Phase 3A Technical Tasks Cost . Finance Option Support $17,000 . Phasing Options $108,000 . Bond Measure Strategy Work $135,000 . Police Patrol Facility Planning $82,000 . Expanded Concept Design $144,000 . Eco-Charrette $33,000 Public Involvement Tasks . Community Forums (2) $76,000 . Ward-based Advisory Meetings (3) $22,000 . Other Public Outreach and coordination $128,000 Meetings . Council Workshops and Work Sessions (4) $90,000 Sub-Total of Phase 3A Services $835,000 Reimbursable Expenses $35,000 Project Management (City) $60,000 Associated City Expenses $20,000 Contingency (5%) $50,000 Total Phase 3A Costs $1,000,000 LICMOl2007 Council Agendas1M0702141S070214A.doc